Classroom Reno-Flooring

Pioneer Valley Performing Arts Charter Public School (PVPA), located in South Hadley, Massachusetts, is issuing a Request for Quote (RFQ) for flooring renovation services in two interior classroom spaces to enhance arts curriculum instruction. The procurement encompasses two distinct deliverables: carpeting installation of approximately 2,000 square feet across two classrooms (rooms 201 and 202) using roll carpeting and four 4'x8' risers, and replacement of interior wall surfaces with vinyl composition tile (VCT) in an arts theatrical space (rooms 132, 134, and 136) with dimensions of approximately 5' x 32'. Qualified contractors must demonstrate 3-5 years of commercial contracting experience with substantial documented experience on public school projects, provide three professional references from educational institutions, submit a letter of financial stability from a financial institution, and provide a certificate of tax compliance. All contractors must carry worker's compensation insurance, comprehensive general liability insurance, contractual liability insurance, and automobile liability insurance with minimum coverage of $1,000,000 per occurrence. The RFQ timeline includes a recommended facility walkthrough on Wednesday, June 3, 2026, at 3:30 p.m., with contractor questions due by Friday, June 5, 2026, at 2:00 p.m., responses and addenda provided by Monday, June 8, 2026, and quote submission deadline of Thursday, June 11, 2026, at 2:00 p.m. Quote acceptance notification is expected by Monday, June 15, 2026, with an anticipated project start date of Monday, June 29, 2026, and completion required by Friday, July 31, 2026. All costs including permitting, inspections, dust protection, floor protection, and removal and disposal of construction materials must be included in the quoted price, with compensation on a fee-for-service basis and invoices typically paid within 30 days.

The RFQ does not specify set-aside designations or restrictions limiting responses to particular enterprise types or disadvantaged business enterprises. Contractors must comply with Massachusetts prevailing wage requirements effective from January 1, 2026, through January 1, 2028, and all federal, state, and local wage and employment regulations, including OSHA requirements and affirmative action and anti-discrimination provisions. No incumbent vendors or current contractors are identified in the procurement documents. If the awarded contract exceeds $25,000, a Payment Bond of at least 50 percent of the contract price is required within ten days of contract award. The RFQ does not specify a fixed budget range or award value; rather, contractors are instructed to leave quote amounts blank pending completion of the facility walkthrough to ensure accurate measurements and pricing.