Classroom HVAC at Flat Rock Middle School for Henderson County Public Schools

Henderson County Public Schools is seeking bids for a mechanical contract (RFB-2025-16) to upgrade the HVAC system at Flat Rock Middle School. The project involves installing eight new rooftop HVAC units, specifically six units for F Wing Classrooms and two for corridors, along with a new electrical panel installation in an existing storage room. The procurement requires a prime coordinating contractor responsible for comprehensive work, including demolition, structural reinforcing, and electrical modifications. A mandatory pre-bid meeting is scheduled for June 17, 2025, at 9:00 AM at the school location, and only contractors attending this meeting will be eligible to submit bids. The formal bid submission deadline is June 26, 2025, at 2:00 PM, to be delivered to the Henderson County Public Schools Purchasing Department at 414 Fourth Avenue West, Hendersonville, NC 28739. Technical inquiries and project plans can be obtained by contacting Brittain Engineering, Inc. at 828-328-1813 Extension 218 or via email to rbrittain@brittainengineering.com. The project will integrate new HVAC units with the school's upgraded building automation system, with demolition of the existing multi-zone air handler and ductwork listed as potential Add Alternates.

The procurement explicitly encourages participation from small, minority-owned, and women-owned businesses, aligning with federal regulations under 2 CFR 200.321 and local procurement policies. The school system may consider alternative delivery schedules when economically feasible to support these business categories. No specific budget range was explicitly stated in the documentation, and no incumbent vendors were identified. Project specifications will be distributed electronically, with no hard copies provided, which may impact smaller or less technologically equipped contractors. The mechanical contract requires comprehensive coordination across multiple trade disciplines, suggesting a preference for contractors with demonstrated experience in complex school infrastructure renovation projects. While specific evaluation criteria were not detailed, the mandatory pre-bid meeting indicates a rigorous selection process that prioritizes direct contractor engagement and site-specific understanding of the project requirements.