Class Schedule Printing & Mailing

Colorado Mountain College (CMC), a statutory local college district serving nine counties across 12,000 square miles, has issued a Request for Proposal (RFP) 1036-23P for class schedule printing and mailing services. The procurement seeks a qualified vendor to produce and distribute three semester class schedules annually (Fall, Spring, and Summer) in two formats: a Slim Jim booklet (6" x 10.5") and a Tabloid Bulletin. Print quantities will range from 5,000 to 28,000 copies per schedule, with page counts between 12-48 pages for the booklet and 8-16 pages for the tabloid. Vendors must provide print-ready PDF files, digital proofs, and handle direct mailing using CMC's periodic permit, with specific requirements for high-quality printing standards including even ink coverage and precise cutting and binding. The procurement timeline includes key dates such as questions due by May 25, 2023 at 2:00 p.m., answers provided by June 1, 2023 at 4:00 p.m., and proposals due on June 8, 2023 at 2:00 p.m. Proposal evaluation will be based on overall quality, company qualifications, pricing, warranties, references, and environmental initiatives, with a target award date of June 16, 2023.

The RFP does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. Insurance requirements include $1,000,000 in commercial general liability coverage, automobile liability per state law, and workers' compensation coverage. The contract will be governed by Colorado law, with any legal proceedings to be held in Garfield County. Vendors are required to work with the United States Postal Service to minimize returned bulletins and will be responsible for purchasing or creating bulk mailing lists, addressing, sorting, and delivering to the post office. The college demonstrates an environmental preference by requesting recycled paper with at least 20% post-consumer content. While no specific budget range is explicitly stated, the comprehensive printing and mailing requirements suggest a potentially significant contract value. Vendors can submit proposals electronically through BidNet Direct and are encouraged to check award status on both BidNet Direct and Colorado Mountain College's purchasing website.