Civic Center Interior and Exterior Window Cleaning Services

The City of Lubbock is soliciting bids for Civic Center Interior and Exterior Window Cleaning Services through Invitation to Bid (ITB) No. 26-19261-SR. The procurement seeks a contractor to provide bi-annual window cleaning services for the Lubbock Memorial Civic Center, specifically covering both interior and exterior glass surfaces up to 45 feet in height. The contract will be for an initial one-year term with the option of four additional one-year extensions, with services to be performed during regular Civic Center operating hours (Monday through Friday, 8:00 am to 5:00 pm) without disrupting daily building operations. A non-mandatory pre-bid meeting is scheduled for November 25, 2025, at 10:00 a.m. via teleconference, with bids due prior to December 9, 2025, at 3:00 P.M. Bidders must submit comprehensive documentation including a Similar Projects and Reference Form, demonstrating experience with comparable services, and must provide Material Safety Data Sheets while meeting the Civic Center Director's security and safety standards.

The solicitation encourages local business participation and does not explicitly mandate set-aside designations for disadvantaged enterprises, though the City of Lubbock does have a local vendor preference policy under Texas Local Government Code 271.9051. Bidders must complete several mandatory forms, including a Conflict of Interest Questionnaire, Non-Collusion Affidavit, and Insurance Affidavit, which outline specific compliance requirements. While a specific contract value is not explicitly stated, contracts with 10 or more full-time employees valued at $100,000 or more are subject to additional compliance requirements. The City reserves the right to make multiple awards to ensure adequate service coverage and select the best vendors. Pricing will be guaranteed for six months, with potential adjustments based on Consumer Price Index (CPI) or Product Price Index (PPI) changes, and the City will pay invoices within 30 days of receipt, contingent on satisfactory service assessment by the Civic Center's Director.