Citywide Printing Only Services - Defined Pool

The City and County of Denver's Department of General Services Purchasing Division is seeking proposals for RFP No. 10980A - 2025, a Citywide Printing Only Services contract to establish a defined pool of vendors. The procurement will cover a comprehensive range of printing services including business cards, public information materials, periodicals, forms, tags, booklets, catalogs, advertising, large format prints, financial reports, calendars, stationery, and miscellaneous printed items. The contract term will run from the date of City signature through December 31, 2028, with firm and fixed pricing for the initial 12 months and annual pricing update opportunities beginning October 1st. Key proposal dates include a pre-proposal conference on August 26, 2025, and proposal submissions due on September 18, 2025, at 2:00 P.M. local time. Evaluation criteria will focus on pricing, responsiveness to requirements, vendor questions, and compliance with diversity and environmental considerations. Vendors must provide detailed pricing information, including unit costs and potential discounts, and demonstrate capability to produce materials on at least 30% post-consumer waste paper.

This procurement is exclusively reserved for Small Business Enterprise (SBE) firms certified by the City and County of Denver, with a mandatory 30% self-performance requirement for SBE consultants. The contract emphasizes sustainability and environmental management, with potential future requirements for 100% post-consumer waste paper. Vendors must be prepared to offer online ordering capabilities and provide comprehensive reporting. While specific budget ranges are not explicitly detailed, the RFP suggests a substantial citywide printing services contract with potential for multiple award recipients within the defined SBE pool. The solicitation includes standard federal compliance documentation, such as the Byrd Anti-Lobbying Amendment Certification, which is required for contracts potentially exceeding $100,000. Pricing will be evaluated through a comprehensive attachment (Attachment A) that provides scenarios for various print jobs, allowing the City to assess potential costs across a wide range of printing services and quantities.