Citywide Mowing Services

The City of Denton is requesting proposals for citywide mowing services across five geographic quadrants covering approximately 1,064 acres of city-owned property, with proposals due October 7, 2026 at 2:00 p.m. CT and a pre-proposal meeting on September 21, 2026 at 1:30 p.m. CST (in-person and virtual options available).

Services span five maintenance classifications ranging from 3 to 64 mowing cycles per year, plus landscape bed maintenance and winter litter and weed control. The quadrants are NE, NW, SE, SW, and Utilities. Contractors must demonstrate three years of similar experience, current Texas registration or licensure, and provide three professional references. Pricing shall be submitted on a per-acre basis for each maintenance classification within each quadrant; all fees and costs including delivery must be included in unit pricing. Prices are firm for the initial one-year period; adjustments in subsequent years are permitted only if supported by U.S. Department of Labor Producer Price Index or manufacturer pricing lists, capped at 8% annually.

The contract term is one year with options to renew for up to two additional one-year periods, with a possible six-month extension at the City's discretion. The City reserves the right to award contracts to multiple respondents by line item or section and may conduct best and final offer negotiations.

Evaluation is weighted as follows: Machinery and Equipment Available (10%), Company Overview and Personnel Experience (25%), Indicators of Probable Performance (30%), Safety Record (5%), and Price/Total Cost of Ownership (30%). Required submissions include completed company information forms, machinery and equipment listings, safety records, conflict of interest questionnaires, wage information, and proof of insurance. Proposals must be submitted via IONWAVE or hard copy only, with a maximum length of 200 pages. Questions are due September 24, 2026 at 3:00 p.m. CT.