CITYWIDE CONSULTANT ROSTER SOLICITATION: Communications Consulting

The City of Seattle is conducting a Citywide Consultant Roster Solicitation (RFQ #CTY-CR-2025-03) to establish a comprehensive roster of communications consulting services across multiple specialized categories. The procurement seeks qualified consultants in areas including Communications, Ethnic Community Outreach Experts, Ethnic Media Direct, Media Production Services, Public Information/Relations, Public Involvement/Community Outreach, and Technical Writing. Consultants must demonstrate extensive experience, having completed at least three projects in their respective category and possessing key personnel with appropriate professional licenses and certifications. The roster application release date is September 2, 2025, with a question response deadline of December 1, 2030, and a final response submission deadline of December 30, 2030. The anticipated roster cycle will run from December 15, 2025, to December 31, 2030, during which consultants can be approved for one or multiple roster categories. Evaluation will focus on professional qualifications, past project experience, and compliance with specified requirements.

The solicitation is restricted to small businesses as defined by Small Business Administration standards, with explicit exclusion of nonprofit organizations. Consultants must comply with Seattle business licensing requirements and maintain appropriate insurance coverage. The procurement includes significant financial constraints, with a maximum contract value of $410,000 and a yearly limit of $819,000 per approved roster category. Consultants will be required to submit a Consultant Questionnaire for each individual agreement, and the City reserves the right to modify the roster at its discretion. While no specific incumbent vendors are mentioned, the procurement method suggests a flexible, pre-qualified vendor pool approach that allows the City to efficiently engage communications consulting services as needed. The City does not guarantee contract utilization for approved consultants, providing flexibility in future project assignments and vendor selection.