City-Wide Janitorial Services

The City of Cedar Park is soliciting proposals for city-wide janitorial services across multiple municipal facilities under RFP 2026-0032-183, with proposals due September 4, 2026 at 2:00 p.m. Central and attendance at a mandatory pre-proposal meeting and facility tour on August 19, 2026 at 9:30 a.m. at the Cedar Park Public Library required for proposal consideration.

The City intends to award a single contract but reserves the right to award multiple contracts if determined to be in its best interest. Proposers must provide custodial services in accordance with cleaning tasks, frequencies, facility-specific requirements, and performance standards detailed in Attachments 1 (City Facilities), 2 (Janitorial Requirements), 3 (Price Sheet), and 4 (Service Deficiency Deduction Schedule). The Contractor supplies all cleaning chemicals, equipment, and supplies; the City provides paper goods and consumable products. Contractors must conduct criminal background screenings for all personnel and maintain an account manager as primary representative.

The contract term is one year with automatic renewal for up to four additional one-year periods. Pricing remains firm for the first twelve months; price increases at renewal are capped at the lesser of CPI or 5%, with total increases not exceeding 25% of the original unit price. The City Council targeted award date is November 2026, with contract commencement anticipated for February 1, 2027.

Evaluation criteria are weighted as follows: Proposer's Qualifications and Experience (25 points), Service Delivery Plan and Overall Ability to Perform (40 points), and Price (35 points). Contractors must maintain Workers' Compensation insurance ($1 million each accident), Commercial General Liability ($1 million general aggregate), and Commercial Automobile Liability ($1 million). Performance and payment bonds may be required depending on estimated contract value per Texas Local Government Code.

Questions are due August 21, 2026 at 5:00 p.m. Central. Proposals are submitted electronically through BidNet Direct or sealed to the City Finance Department.