City Park Playground Equipment Design and Installation #2026-004

The City of Dahlonega, Georgia is issuing a Request for Proposal (RFP) for the design, supply, and installation of playground upgrades at City Hall Park, a turnkey project covering approximately 11,000 square feet. Qualified vendors must provide comprehensive services including equipment design, installation, surfacing, demolition of existing equipment, and a complete maintenance plan. The playground design must feature one primary focal point with potential additional standalone structures such as ziplines, swings, slides, and climbing apparatus, organized into age-appropriate zones with adequate caregiver seating and vibrant theming. All tire-derived product flooring materials must be sourced from within Georgia and comply with Georgia EPD DNR Tire Products Grant requirements. Evaluation will be based on Design & Layout (35%), Value/Cost (30%), References and Past Experience (20%), and Project Schedule and Timeline (15%). A mandatory pre-proposal meeting and site visit is scheduled for April 27, 2026, at 10:00 AM EST at Dahlonega City Hall, with attendance required for proposal eligibility. Written questions must be submitted by May 1, 2026, at 12:00 PM EST, with responses posted by May 8, 2026, at 5:00 PM EST. Sealed proposals consisting of one original and five copies are due May 29, 2026, at 2:00 PM EST to the City of Dahlonega Purchasing Department.

Contractors must be licensed to conduct business in Georgia and comply with all state and federal laws, including E-Verify requirements, with no specific set-aside designations noted in the procurement documentation. All subcontractors must be identified in the proposal and receive City approval prior to substitution. Required insurance includes Worker's Compensation and Employer's Liability ($1,000,000 minimum), Comprehensive General Liability ($1,000,000 per occurrence), and Automobile Liability ($1,000,000 per occurrence), along with bid bonds and performance and payment bonds. Contractors must provide minimum warranties of ten years for structural components, five years for moving parts, and two years for other components, with one-year workmanship warranties. The estimated total project budget is $600,000, with $400,000 allocated for equipment, design, purchase, and installation, and an additional $200,000 budgeted for subsurface preparation, materials, flooring installation, and containment mechanisms. The City reserves the right to reject any or all proposals, conduct interviews with shortlisted proposers, and negotiate final project methodology, scope, fees, and schedules before entering into a contractual agreement, with the contract term beginning upon execution and subject to termination by the City with 30 days' written notice or immediately for cause.