City of Salem Center 50+ HVAC Replacement

City of Salem, Oregon is requesting bids for removal, disposal, and installation of a new 50-ton rooftop HVAC system at Center 50+ (2615 Portland Road NE, Salem) with bids due October 6, 2026 at 2:30 p.m. local time and a mandatory pre-bid conference on September 15 at 9:00 a.m. in the parking lot; bidders not attending the conference will be deemed non-responsive.

Prevailing wage requirements under ORS 279C.800 through 279C.870 apply to all bids exceeding $50,000, with rates applicable to Marion County, Region 3. All bidders must be registered with the Oregon Construction Contractors Board or licensed by the State Landscape Contractors Board per ORS 671.530.

The scope encompasses removal and disposal of existing rooftop equipment; installation of the new specified 50-ton system; duct work modifications; roof penetrations; controls; air balancing; and electrical modifications. Bidders must demonstrate a minimum of ten years' experience with commercial construction projects of similar size and scope and provide at least five project references with contact information.

Work must be completed and ready for final payment within 30 calendar days after contract commencement, with liquidated damages assessed at 100 percent of the daily amount per the schedule based on the original contract amount. Bid security of 10 percent of the bid price must accompany each bid as a surety bond, irrevocable letter of credit, cashier's check, or certified check; original bonds from the apparent low bidder must be submitted by mail within five days of bid opening. Progress payments are made at 95 percent of work completed with 5 percent retainage; after 50 percent of work value is completed, the contractor may request cessation of retainage withholding with surety approval. Bids must be submitted electronically through Equity Hub's Bid Locker; public opening will occur via Microsoft Teams. Bidders must register on OregonBuys (https://oregonbuys.gov/bso/view/login/login.xhtml) to access bidding documents and monitor for addenda. Protests to the Notice of Intent to Award must be filed in writing with the City Manager at contracts@cityofsalem.net within seven days of award and must include a $500 protest fee.