City of Prairie du Chien - Request for Proposals (RFP) for Auditing Services (2018-2022)

The City of Prairie du Chien, located in Grant County, Wisconsin, is seeking independent auditing services through a Request for Proposals (RFP) for a five-year contract covering fiscal years 2018-2022. The procurement involves comprehensive financial auditing across multiple fund types, including General Fund, Special Revenue Funds, Enterprise Funds (Water and Sewer Utilities), Trust and Agency Funds, Debt Service Funds, and Capital Projects Funds. Required services encompass financial statement examinations adhering to generally accepted auditing standards and the Single Audit Act, recording and posting closing entries, compiling Department of Revenue Financial Report Forms, and preparing Municipal Utility Annual Reports for the Water Utility. Proposals are due by 4:30 P.M. on December 14, 2018, with submission requiring two copies to the City Administrator at Prairie du Chien City Hall. Evaluation criteria will include proposal format, work team qualifications, firm resources, references, and pricing, with cost being significant but not the sole determining factor. The award is scheduled for the December 18, 2018 Common Council meeting, with preliminary fieldwork tentatively starting January 1, 2019, and final audit reports due by June 15 annually.

No specific set-aside designations or restrictions on responding organizations are mentioned in the procurement documents. The city operates with a total 2018 budget of $7.5 million, comprising general funds ($5.5 million), water utilities ($965,588.07), and wastewater ($1.122 million), and employs 46 full-time staff. Proposing accounting firms must provide detailed qualifications, including resumes of assigned auditors, at least five municipal references of similar size and complexity, and demonstrate experience with computerized systems, TIF Districts, grants management, debt management, utility reporting, and GASB compliance. The selected firm will be responsible for printing and binding all reports, conducting exit conferences with city personnel, and delivering specified quantities of audit reports (15 copies), management letters (15 copies), and compilation reports (2 copies each). Payment terms allow for monthly progress billing, with final payment contingent upon receipt and acceptance of final reports by the governing body. While no specific budget range is provided, the city's operating budget suggests a potential contract value commensurate with its financial complexity.