City of Poquoson - IFB #25-002 Paving and Pavement Markings

The City of Poquoson, Virginia has issued Invitation for Bid (IFB) #25-002 for comprehensive paving and pavement markings services across various designated city streets. The procurement seeks a qualified contractor to provide full labor and material resources for asphalt milling (to a 2-inch depth), asphalt concrete pavement installation, manhole and valve box adjustments, and thermoplastic pavement markings. The contract will cover a two-year initial period with the option of three one-year renewals, requiring the selected contractor to commence work within 30 days of notification and perform work between 7:00 AM and 3:30 PM on weekdays, unless otherwise approved. Bids are due by February 24, 2025 at 2:00 p.m. local time and will be submitted to the City Manager's Office. The contract will be awarded to the lowest responsive and responsible bidder based on unit prices, with pricing requiring inclusion of all labor, supervision, equipment, materials, cleanup, and associated costs. Evaluation criteria will focus on comprehensive pricing, ability to meet technical specifications, and demonstrated capability to execute the street improvement project across the designated areas.

The solicitation does not explicitly indicate specific set-aside designations or restrictions for disadvantaged business enterprises. The City has provided detailed projected street schedules for 2025-2029, outlining estimated quantities for paving tons, milling square yards, structure adjustments, and pavement marking linear feet for each street segment. Price adjustments will be limited to VDOT's construction contract asphalt price and fuel adjustments during the contract period. The contractor must maintain comprehensive insurance coverages, including workers' compensation, commercial general liability, automobile liability, and excess liability with specified minimum coverage limits. While specific budget ranges are not explicitly stated, the multi-year street improvement project suggests a substantial municipal infrastructure investment. The contractor will be responsible for executing work across multiple street segments, requiring sophisticated paving and marking capabilities, professional project management, and the ability to coordinate complex municipal infrastructure improvements.