City of Hialeah North Compound and Police Complex - New Installation of 10 Gbps Fiber Optic Cable

The City of Hialeah Information Technology Department is requesting quotes to install new 10 Gbps Fiber Optic cables to various buildings to expand and secure the City's network infrastructure. The primary objectives of this project are to: 1. Successfully install the specified fiber optic links at 10 Gbps throughout. 2. Ensure the new connections meet or exceed industry standards for performance and reliability at 10 Gbps operation over the required distances. 3. Provide comprehensive testing, documentation, and knowledge transfer for the new links. 4. Complete the project within the agreed-upon schedule. 1. Site Survey and Assessment: A. Conduct a thorough physical site survey at all listed termination points (Police Main Station, EOC, Police Training Building, Parks & Community Engagement, Construction & Maintenance, Solid Waste, and Fleet Maintenance). B. Identify new termination hardware (patch panels, connectors - LC). C. Assess the availability of existing pathways, underground conduit space, aerial pathways, and indoor rack space. D. Identify any potential challenges or requirements for the installation. 2. Design and Engineering: A. Based on the site survey, provide a detailed design for the 10 Gbps installation for each new link. B. Design must ensure compatibility with the City's existing fiber plant and network equipment. 3. Material and Equipment Procurement: A. Procure all required materials as specified in Section 3.3. All materials must be new and meet project specifications. 4. Installation: A. Install 12-strand Single-Mode (OS2) fiber for all inter-building (OSP) runs. B. Install 12-strand Multi-Mode (OM4) or Single-Mode (OS2) fiber for the intra-building runs at the Police Station, as determined during the site survey, to support 10 Gbps. C. OSP cabling must be outdoor-rated, UV-resistant, and water-blocked (gel-filled or gel-free). D. Ensure all installations adhere to best practices for cable management, bend radius protection, and labeling. Label all patch cords and connections clearly at both ends according to TIA-606 or City-specified standards. 5. Configuration: A. The City's IT Department will be responsible for the logical configuration (VLANs, IP addressing, routing) of the network equipment ports. However, the Contractor shall coordinate closely with City IT staff and be available to assist during configuration and testing if required. 6. Testing and Commissioning: A. End-to-end optical power meter testing (light loss measurement) to ensure compliance with calculated link loss budget for 10GBASE-LR/SR (as applicable). B. Optical Time Domain Reflectometer (OTDR) traces for each new fiber strand. C. End-to-end network throughput testing using appropriate test equipment (e.g., Fluke Networks, Viavi, IXIA) or software tools agreed upon with the City, demonstrating sustained 10 Gbps throughput with acceptable latency and zero packet loss/errors over a defined test period (e.g., 1 hour). D. Submit detailed test reports to the City for review and approval prior to final acceptance. 7. Documentation: A. Provide comprehensive "as-built" documentation as detailed in Section 3.8. 8. Warranty: A. The Contractor shall provide a minimum one-year warranty on all workmanship and installation services. Manufacturer warranties for hardware shall be passed through to the City. 9. Administrative & Compliance: A. Licensing Requirements: The primary Contractor must possess and maintain a valid Florida Certified Specialty Electrical Contractor License (Low Voltage / Limited Energy Systems Specialty - ES) or equivalent. B. Subcontractors & Excavation Licensing: The Contractor must explicitly identify any potential subcontractors (e.g., for directional boring, trenching, or aerial pathway installation) within their quote response using the provided Subcontractor Form. In the event that unforeseen conditions require new underground pathway creation, the entity performing the excavationwhether the primary Contractor or a declared Subcontractormust possess an active Florida Underground Utility and Excavation Contractor License. All subcontractors are subject to City approval. C. Permitting: Obtain any necessary municipal permits (City of Hialeah permit fees will be reimbursable) and comply with all applicable building and electrical codes. 3.5. Contractor Responsibilities 1. Construction & Site Management: A. Utility Locates: Comply with all Florida Sunshine One Call requirements prior to any trenching or directional boring. B. Property Protection: Take full responsibility for protecting existing structures (paving, catch basins, utilities). Any damage to public or private property must be repaired promptly at the Contractors expense. C. Safety & Traffic: Supply all necessary barricades and warning signs. If work impacts roadways, provide a Maintenance of Traffic (MOT) plan in accordance with MUTCD requirements. D. Surface Restoration: The cost of restoring any pavement, sidewalks, or parkways disturbed by the Contractor must be included in the unit pricing. No separate payment will be made for surface restoration. E. Construction Waste & Debris Removal: Any debris or waste generated as a result of construction, trenching, or boring must be removed by a City-authorized waste hauler, or the Contractor must provide proof of disposal at a licensed facility in compliance with local municipal codes. The Contractor shall be responsible for all costs associated with the legal collection and disposal of all construction-related materials. For more information, please visit https://www.hialeahfl.gov/1079/NonExclusive-Franchise-Program. 2. Contract Administration A. Change Orders: Any work that varies from the original scope (including unforeseen pathway remediation) requires a written Change Order pre-approved by the Citys Project Manager. B. Release of Liens: Furnish applicable partial or full releases of liens from all subcontractors and material suppliers prior to the processing of invoices. C. Punch List: Complete any punch-list items or non-conforming work at no additional cost within 30 days of project completion.