City of Debary 4th of July Fireworks Display
Closed State & local contract opportunity
- Solicitation number
- 06-19
- State
- Florida
- Responses due
Opportunity facts
- Jurisdiction
- UNSPSC code
- Point of contact
-
- Mike Jones mjones@debary.org (386) 601-0222
Updated .
About this opportunity
The City of DeBary, located in Volusia County, Florida, is seeking qualified contractors to provide a comprehensive fireworks display for its July 4, 2019 community event at Gemini Springs Park. The procurement is structured as an Invitation to Quote (RFQ) for a complete fireworks display service, with specific requirements including a 20-minute show composed of three distinct phases: a one-minute opener, an 18-minute main body, and a one-minute finale. Contractors must choreograph the display to prerecorded musical scores and provide all necessary equipment, personnel, and materials for setup, performance, and teardown. The successful proposer is required to visit the launch site to account for potential inclement weather, provide a detailed count of 3-inch to 5-inch mortar shells (to be verified by the Fire Marshal), and remove all trash and debris post-event. Sealed quotations must be physically delivered to the City of DeBary Finance Department by 2:00 PM on Thursday, March 14, 2019. The evaluation will consider price and other factors, with the goal of selecting a contractor capable of delivering a "World Class" fireworks display through collaborative coordination with City staff.
The contract is structured for an initial one-year term with two potential one-year renewals, bringing the total potential contract period to three years. While no specific set-aside designations for disadvantaged enterprises are mentioned, vendors must submit several mandatory forms including an Affidavit of Compliance, Quotation Form, Addenda Acknowledgement, and Drug-Free Workplace Form. The contractor must provide comprehensive liability insurance coverage, with the City of DeBary named as an additional insured, including General Liability coverage of $1,000,000 per occurrence and $2,000,000 general aggregate. The City has established a budget of $20,000 for the fireworks display, with pricing to be quoted on a delivered, FOB DeBary, Florida basis. Proposers are expected to demonstrate technical capability to create a sophisticated display that integrates musical selection, fireworks effects, and overall event coordination. No information is provided about incumbent vendors or existing technological infrastructure that would require integration.
Opportunity text
I. PURPOSE The City of DeBary is requesting proposals from qualified contractors for the purpose of providing a community fireworks display on July 4, 2019, at Gemini Springs Park. The City's needs are outlined in the following Scope of Services section. The selected firm will be issued a one year contract WITH TWO (2) ADDITIONAL ONE-YEAR RENEWALS BASED UPON THE MUTUAL CONSENT OF THE PARTIES. THE TERM OF THIS CONTRACT IS FOR A TOTAL OF 3 YEARS. The display will cap off a 5 hour event that will include live music, children's activities, concessions, and select vendor demonstrations. The entire period of fireworks displays would be choreographed by prerecorded musical scores with themes appropriate for the occasion. II. SCOPE OF SERVICES ** The successful proposer will provide all necessary equipment, personnel, and material for set up, display of show, tear down and provide a complete fireworks display lasting no less than 20 minutes. It is the responsibility of the proposer to visit the launch site so as to include any potential costs in the proposal in preparation of inclement weather. ** There shall be a three-phase display with an opener no less than 1 minute, a main body of the show lasting no less than 18 minutes, and a finale lasting no less than 1 minute. ** Provide your best offer for number of 3"- 5" shells within a $20,000 budget to be racked and fired from the Gemini Springs Park Silo area. Number of shells will be counted and verified by the Fire Marshall. ** The firework display should comprise a combination of 3" to 5" shells that meets the approval of the City of DeBary's Fire Marshall. Provide a count for each shell size comprised in the show. ** The successful proposer will remove all trash or debris resulting from the fireworks display off site. ** The successful proposer will provide complete liability insurance coverage, with the City of DeBary named as additional named insured. This information is found in the forms section of the RFQ. ** The successful proposer will indicate how they will provide a "World Class" Firework Display for the City of DeBary. This is to include your willingness and how you will work with the City of DeBary staff on the music selection, fireworks effect selection, and coordination to the music. ** The successful proposer will be responsible for any launch site preparations to allow for the fireworks display to be presented given any reasonable weather conditions.
Files
| File | Type | Posted |
|---|---|---|
| Fireworks_Bid_06-19.3.4.19_00000005.docx | DOCX document |
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