City of Cortland Roundhouse Mill Demolition Project- Request for Proposals

The City of Cortland, New York, issued a Request for Proposals on April 9, 2026, for the complete demolition, site clearance, and site restoration of the Roundhouse Mill industrial building located at 41 Elm Street, Cortland, NY 13045. The scope of work encompasses the demolition of all existing structures, removal and disposal of all debris including asbestos-containing material (ACM), backfill, grading, and site restoration. Key qualifications required include completion of at least five (5) demolition projects of similar scope, New York State Department of Labor licensure for asbestos abatement, and the presence of a certified asbestos supervisor on-site at all times. All bid costs must be inclusive of permits, site work, disposal, equipment, and materials. The evaluation criteria employs a 100-point technical scale comprising total project cost (45 points), demonstrated experience with similar demolition projects including asbestos work (25 points), understanding of project requirements and asbestos variance requirements (20 points), and responsiveness and quality of proposal (10 points). Work must be completed within forty-five (45) days of contract execution. A mandatory site visit is scheduled for April 17, 2026, between 2:00 PM and 3:00 PM; written questions and clarification requests must be submitted by noon on April 20, 2026, with answers released on April 22, 2026. Proposals are due by noon on May 1, 2026, submitted to the City Clerk's Office at City Hall, 25 Court Street, Cortland, NY 13045, in the form of one hard copy accompanied by an electronic searchable PDF on a USB flash drive.

The City has established contracting goals of 30% for Minority/Women Business Enterprises (MWBE) and 6% for Service-Disabled Veteran-Owned Businesses (SDVOB), indicating these set-asides for eligible organizations. No incumbent vendors or current contractors have been previously awarded identical or substantially similar procurement contracts within the past five years. The contract will be awarded to the lowest responsible bidder demonstrating required experience and competence. Prevailing wage rates apply under New York State Department of Labor regulations (PRC# 2026009275). A Project Monitoring Firm licensed by the NYSDOL will oversee asbestos compliance throughout the project. Contractors must maintain comprehensive insurance coverage including workers' compensation and liability insurance with limits up to $3,000,000 per occurrence and $3,000,000 aggregate. No specific budget range or award value is listed in the procurement documents.