City Hall Fire Escape Lead Paint Removal and Painting

The City of Salem, Virginia is soliciting sealed bids under ITB #2027-020 for lead-based paint removal and repainting of exterior fire escapes, doors, and trim at Salem City Hall, 114 North Broad Street, with bids due November 19, 2026. A mandatory pre-bid meeting and site walk-through is set for October 28, 2026 at 10:00 a.m., and registration for it closes today, October 27, at 3:00 p.m.

The work covers both the north and south sides of the building. The contractor must remove existing lead-based paint from fire escape stairs, platforms, doors, and trim; prepare surfaces to bare metal or sound wood; and apply one coat of primer and two coats of commercial/industrial-grade exterior paint in specified Sherwin-Williams colors. The contractor manages containment, cleanup, and waste disposal under OSHA and EPA lead-abatement regulations. Bidders must hold a valid Virginia contractor license of the appropriate class and specialty, plus all required lead-related firm and worker/supervisor certifications. The contractor must submit working-day estimates for the removal and surface-preparation phase and the priming and painting phase, and coordinate with the City on broken step and platform repairs performed by others, anticipated at thirty working days.

This is a one-time project. Work begins within thirty calendar days of a Notice to Proceed and finishes as soon as possible, subject to weather and City events. Award goes to the lowest responsive and responsible bidder on a total lump sum price covering all labor, equipment, containment, testing, waste disposal, insurance, and mobilization, demobilization, and remobilization. Partial bids are not accepted. Payment is made in full upon final acceptance, and workmanship and materials carry a one-year warranty from that date, with coating failures corrected within thirty days of written notice at no cost to the City.

Required insurance includes Workers' Compensation, Commercial General Liability of $1,000,000 per occurrence and $2,000,000 general aggregate, Automobile Liability of $1,000,000, and Contractor's Pollution Liability of $1,000,000 per claim including lead-related claims, with the City named as additional insured. Bid submissions require a Bidder Data/Signature Sheet, a Bid Form with lump sum price, a Compliance Checklist, a copy of the current Virginia contractor license, and references for at least three similar projects completed within the past five years. Bids open publicly at 3:05 p.m. on November 19, 2026 in City Hall Council Chambers. The City reserves the right to cancel the solicitation, reject any or all bids, and terminate the contract without cause upon thirty days' written notice.