City Cleaning Services

The City of Leadville, Colorado has issued Request for Proposals (RFP) No. 2025-02 for comprehensive City Cleaning Services across multiple municipal facilities, including the Fire Department (two stations), Police Department, City Hall, and City Park Restrooms. The procurement seeks a qualified contractor to provide routine janitorial services on a scheduled basis, primarily every Monday, Wednesday, and Friday, with seasonal variation in service hours ranging from 20 hours per week during fall, winter, and spring to up to 40 hours per week during summer and event seasons. All cleaning staff must successfully pass background checks, with additional specialized compliance requirements for Police Department and City Hall personnel, including mandatory Criminal Justice Information Services (CJIS) training. The contractor will be responsible for maintaining high standards of cleanliness, professionalism, and confidentiality while performing services, which include general cleaning, restroom maintenance, trash removal, and security operations. The proposal is due on June 6, 2025, at 5:00 PM Mountain Standard Time, with the contractor expected to coordinate supply restocking and notify the Administrative Assistant when cleaning supplies or toiletries are low.

While specific details about set-aside designations are not explicitly outlined in the provided documentation, the RFP includes comprehensive insurance requirements for potential contractors, mandating Workers' Compensation, Comprehensive General Liability, Comprehensive Automobile Liability, and Professional Liability insurance with specified minimum coverage amounts. The compensation details are currently marked "to be determined" in Exhibit B, indicating that the total contract value is not yet established. The cleaning contract encompasses both indoor and outdoor municipal facilities, suggesting a preference for contractors with diverse janitorial expertise and the ability to adapt to varying cleaning environments. Potential bidders should note the specialized requirements, such as CJIS compliance for certain facility staff and the need for background checks, which may limit the pool of eligible contractors. The seasonal variability in service hours and the requirement for evening cleanings and restroom locking duties suggest that the ideal contractor will have flexible staffing capabilities and a comprehensive approach to municipal facility maintenance.