City and US Flags

The City of Philadelphia is requesting quotes on City and US Flags under a micro purchase solicitation with bids due October 7, 2026. The award will go to the lowest responsive and responsible bidder; the City reserves the right to award as a whole or by line item, whichever serves its best interest.

Sellers must quote all items to be eligible for award. No delivery or services may commence until the City notifies the awarded vendor. An executed Consent and Authorization Agreement must be submitted in the vendor's PHLContracts profile or attached to the first quote; quotes lacking this form will not be considered responsive.

The maximum contract value is less than $45,000, adjusted annually by the percentage increase in the Consumer Price Index for All Urban Consumers (CPI-U) from January 1, 2020, rounded to the nearest $1,000. The contract term runs 365 days from the Effective Date with no renewal option. All products must be delivered FOB Destination Point at quoted prices, which must be net and exclusive of taxes (the City is exempt from federal excise, transportation, and Pennsylvania Sales and Use taxes). Quotes will be accepted or rejected within 60 days of submission.

Required insurance includes Workers' Compensation at statutory limits, General Liability of $500,000 per occurrence, and Automobile Liability of $300,000 per occurrence. The seller must comply with nondiscrimination provisions, tax requirements, and ethics regulations, and cannot be delinquent on City taxes or other debts without a written payment agreement. Payment follows delivery and City approval via electronic deposit; invoices must reflect the same entity name as the purchase order.

Submission occurs through the PHLContracts portal at www.PHLContracts.phila.gov. Completion of the optional LGBTQ Applicant Data Form is available but voluntary and does not affect award eligibility. Questions contact PHLContracts Customer Service at 215-686-4755, 215-686-4720, 215-686-4721, or PHLContracts@phila.gov.