Churchill Mapping System for MSP Aviation

The Michigan State Police Purchasing Division is conducting a Request for Proposal (RFP) for a one-time purchase of a Churchill Navigation brand augmented reality system (ARS-700C Augmented Reality Mapping System, or ATOM) compatible with a FLIR 380HDc camera system. The procurement requires one unit each of the augmented reality mapping system, an associated mission computer, an LTE and Gigabit WiFi router, and an NVIS keyboard. The system must weigh less than five pounds and deliver high-resolution aerial imagery mapping, unlimited geo-markers, built-in audio and video recording with metadata, a touchscreen interface with multiple mapping layers, and lifetime software updates. The RFP is brand/model-specific with no alternate bids accepted, requiring bidders to be the manufacturer or authorized distributor verified by the State. Key deadlines include March 16, 2020, at 9:00 a.m. Eastern for bidder questions (with answers posted by March 18, 2020), March 25, 2020, at 9:00 a.m. Eastern for proposal submission, and an anticipated contract start date of March 30, 2020, with delivery expected by May 15, 2020 (within 6-8 weeks of purchase order receipt). All bids must be submitted electronically through www.michigan.gov/SIGMAVSS on an F.O.B. Destination basis with transportation charges prepaid, and bidders must provide detailed pricing on Schedule B for each component with lead times and bid validity periods of at least 90 days. The award will be made to the responsive and responsible bidder offering the lowest overall price, with evaluation considering overall economic impact including Michigan employment and tax implications.

There are no set-asides or specific restrictions on the types of organizations that can respond to this solicitation, though bidders must be verified as either the manufacturer or an authorized distributor of the Churchill Navigation product. No incumbent vendors or current contractors are identified in the procurement documents. Bidders must submit a completed Confidential Treatment Form regardless of whether confidential information is included in the proposal, with failure to do so potentially resulting in disqualification. The State reserves the right to conduct reference checks, request samples, verify distributor status, adjust award timing, and consider protests submitted within three business days of award posting. No specific budget amount or award value range is identified in this solicitation, though pricing details must be provided on Schedule B for each component of the system.