CHP Hayward Area office - Roof Maintenance Services - IFB #26C345004

The California Department of Highway Patrol (CHP) is soliciting competitive bids through Invitation for Bids (IFB) Number 26C345004 for roof maintenance services at the CHP Hayward Area office located at 25100 Santa Clara Street, Hayward, California. The procurement encompasses comprehensive roof maintenance and inspection services to be performed semi-annually over a three-year contract term anticipated to run from September 1, 2026 through August 31, 2029. Required services include annual roof inspections conducted during late fall (October through November), debris removal from roof surfaces, gutters, and downspouts, photographic documentation of identified deficiencies, interior and exterior inspections for water penetration and structural integrity issues, assessment of flat roof conditions, evaluation of flashings and equipment mounts, gutter cleaning and maintenance, and provision of a one-year guarantee on all work performed. Qualified contractors must possess a valid California Contractors State License Board C-39 Roofing Contractor License and maintain current registration with the Department of Industrial Relations. Award will be based on the lowest responsive and responsible bid, with pricing submitted as an annual service cost for semi-annual maintenance services multiplied by three annual services over the contract term. Critical deadlines include a mandatory walk-through scheduled for May 28, 2026 at 10:00 a.m. (attendance and sign-in required), written questions due by June 4, 2026 at 9:00 a.m., and bid submission deadline of June 11, 2026 at 11:00 a.m.

The DVBE (Disadvantaged Veteran Business Enterprise) participation requirement has been waived for this solicitation; however, bidders may voluntarily pursue DVBE incentive participation for potential bid adjustments of up to five percent or $100,000, whichever is less. Small and micro business subcontractor preferences of up to five percent are also available. No incumbent vendors or current contractors are identified in this solicitation. Bidders must maintain commercial general liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate, automobile liability of $1,000,000 combined single limit, and pollution liability of $1,000,000 per incident with $2,000,000 annual aggregate. Contract performance must comply with all state and federal statutes, California Labor Code prevailing wage rate requirements, workers' compensation requirements, and public works contractor registration provisions. Specific budget or award values are not provided in the procurement documentation; pricing will be evaluated based on the annual service cost proposals submitted by bidders. The CHP reserves the right to cancel the agreement without cause upon thirty days' notice or immediately for cause.