CHP Hayward Area office - HVAC Maintenance Services - IFB #26C345002

The California Department of Highway Patrol (CHP) is soliciting bids through Invitation for Bids (IFB) Number 26C345002 for quarterly Heating, Ventilation, and Air Conditioning (HVAC) maintenance services at the CHP Hayward Area office located at 25100 Santa Clara Street, Hayward, California. The procurement requires comprehensive quarterly maintenance services on 24 pieces of HVAC equipment, including rooftop units, condensing units, evaporators, mini-split wall units, boilers, radiant heaters, make-up air units, and an ice machine. All services must be performed during normal business hours (Monday through Friday, 8:00 a.m. to 5:00 p.m., excluding state holidays) with a maximum of 90 days between quarterly services, and the first service must commence within 30 days of contract execution. Prospective bidders must possess a valid California Contractors State License Board (CSLB) C-20 Warm-Air Heating, Ventilating and Air-Conditioning Contractor License and be registered with the Department of Industrial Relations. Quarterly maintenance fees must include manufacturer-recommended preventive maintenance parts, filters, fan belts, water treatment chemicals, compressor oil, cleaning materials, and refrigerant recapture costs, with pricing submitted on a per-service basis multiplied by 12 quarterly services over the contract term. Critical deadlines include a mandatory walk-through on May 27, 2026 at 11:00 a.m. (attendance and sign-in required), questions due by June 3, 2026 at 9:00 a.m., and bids due June 10, 2026 at 11:00 a.m. with bid opening at 11:15 a.m. The resulting agreement is anticipated to be effective from October 1, 2026 through September 30, 2029, with a three-year term and CHP's right to extend as necessary. Award will be made to the responsive and responsible bidder offering the lowest cost after applying any applicable preference adjustments.

The DVBE (Disabled Veteran Business Enterprise) participation requirement has been waived for this solicitation; however, small business and disabled veteran business enterprise incentives remain available to eligible bidders. No specific incumbent vendors or current contractors are listed in the solicitation documents. The contractor must provide a Certificate of Insurance meeting CHP-specified requirements and pass security clearance checks before commencing work. No budget range or estimated award value is disclosed in the solicitation materials; contract pricing will be based on the per-service costs submitted by the selected bidder multiplied by 12 quarterly services annually over the three-year contract term. The bidder offering the lowest responsive and responsible bid will be selected for award, and all contractors must comply with applicable state regulations and CHP operational requirements during the performance period.