Chiller Services
Closed State & local contract opportunity Posted
- Solicitation number
- 2025-42
- State
- New York
- Responses due
Opportunity facts
- Jurisdiction
- Point of contact
-
- Ashley Scutt ashleyscutt@livingstoncountyny.gov (585) 243-7041
Opportunity details come from bidnetdirect.com. Updated .
About this opportunity
Livingston County, New York is soliciting sealed bids for comprehensive chiller services (Bid #2025-42) covering troubleshooting, repair, maintenance, and installation of cooling systems across multiple county-owned facilities. The procurement targets skilled and experienced companies capable of servicing chiller and cooling tower systems located in Geneseo and Mt. Morris, including facilities such as the new jail, old jail, Government Center, courthouse, Center for Nursing and Rehabilitation, and Building 1. Sealed bids must be submitted by November 18, 2025, at 11:00 AM to the Livingston County Government Center, with a mandatory pre-bid site visit scheduled for November 5, 2025, at 6 Murray Hill Drive in Mt. Morris. Bidders are required to provide comprehensive pricing details, including rates for straight time, overtime, weekend/holiday work, mileage, truck charges, and material markup percentages. The initial contract term is three years, with potential renewal options for two additional one-year periods, and the county will award the contract to the lowest responsible bidder.
The procurement does not explicitly outline specific set-aside designations for disadvantaged enterprises. Contractors must comply with New York State Department of Labor regulations, including a new requirement for contractors and subcontractors to register with NYSDOL starting December 30, 2024. All parts and materials must be new, with prior approval required for alternative or rebuilt components. The successful bidder must provide a one-year labor guarantee and a minimum 90-day parts warranty. While specific budget ranges are not detailed, the county reserves the right to award the entire contract to one bidder or split the award across multiple vendors. Contractors will be required to submit detailed budget estimates before commencing work and must adhere to prevailing wage rate regulations. The comprehensive nature of the bid suggests a potentially significant contract value covering multiple county facilities and complex mechanical systems.
Opportunity text
Bid# 2025-42 Sealed bids from skilled and experienced companies for the provision of comprehensive chiller troubleshooting, repair, maintenance and installation of associated equipment to various systems located at County-owned facilities will be received by the Office of the Livingston County Administrator at the Livingston County Government Center, 6 Court Street, Room 302, Geneseo, New York until 11:00 AM on November 18, 2025. All bids must be placed in a sealed envelope and shall clearly be marked " Sealed Bid for Chiller Services." E-mailed or faxed bids will not be accepted. Bids will be publicly opened and read aloud immediately after the 11:00 AM submission deadline in Room 303B of the Livingston County Government Center. Copies of Bidding Documents may be obtained from the Livingston County Purchasing Department by emailing ashleyscutt@livingstoncountyny.gov or by calling (585) 243-7041. All bidders must register with Ashley Scutt, identified above, to ensure receipt of any subsequently issued addendum(s).
Files
| File | Type | Posted |
|---|---|---|
| 101425 Chiller Services Bid.pdf |
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