Chiller Preventive Maintenance and Minor Repairs

The University of Wisconsin Oshkosh is seeking bids for preventive maintenance and minor repair services for chillers located at the UWO Heating Plant. The procurement covers three distinct lots: Lot 1 for preventive maintenance services (200 estimated hours), Lot 2 for minor repair services with labor rates for weekday, weekend, and holiday work (totaling 210 hours), and Lot 3 for material and equipment markups. The solicitation requires contractors to maintain refrigerant-handling certification and demonstrate the capability to respond to service calls within one day. Specific equipment includes one 1450-ton Carrier chiller, two 450-ton Carrier chillers, and York chillers, with services required during standard operating hours (7:00 AM-4:30 PM Monday-Friday) and availability for weekend and holiday service calls. Bidders must have a minimum of three years of experience in chiller maintenance and repair, and provide three client references from comparable institutions. Written questions are due by February 28, 2024, with final bids due on March 6, 2024, at 2:00 PM CDT. The University will award the contract to the lowest responsible bidder and reserves the right to conduct a six-month trial period and potentially award to multiple bidders.

The procurement encourages participation from certified Minority Business Enterprises (MBE), Woman-Owned Businesses (WBE), and Disabled Veteran-Owned Businesses (DVB), with potential 5% price preferences for certified MBEs and DVBs. Contractors must provide a Certificate of Liability Insurance with minimum coverage of $1,000,000 per occurrence for commercial general liability and automobile liability, adding the University of Wisconsin System Board of Regents as an additional insured. The contract includes standard Wisconsin Department of Administration terms, including nondiscrimination and affirmative action requirements. Contractors with estimated contract values over $50,000 must submit written affirmative action plans unless they employ fewer than 50 people. The initial contract term runs from March 2024 for two years, with automatic renewal for two additional one-year terms unless either party provides written notice 30-90 days prior to expiration. Material markups are capped at 10%, and single job costs cannot exceed $30,000 per Wisconsin Limited Trades policies. While no specific budget range is provided, the comprehensive nature of the services suggests a potentially significant annual contract value for the selected contractor(s).