Chiller: Boyce Elementary School

The Clarke County Purchasing Office, on behalf of Clarke County Public Schools, is requesting sealed bids for chiller replacement at Boyce Elementary School in Boyce, Virginia, under IFB #26-0519, with bids due May 19, 2026 at 3:00 p.m. and a mandatory pre-bid meeting on May 6, 2026 at 11:30 a.m. at the school site. Only Trane or Carrier chillers are eligible — a single-source specification that filters the competitive field.

The scope is delivery and installation of a new chiller unit to replace the existing system. Technical specifications and drawings are prepared by Lawrence Perry Associates. The vendor must include all fuel, labor, travel, engineering, equipment, material, insurance, and administrative costs in the lump-sum bid. The selected vendor bears responsibility for adequate workforce and materials ready to commence work upon Notice to Proceed and must complete all work by August 12, 2026, before the first day of school on August 17, 2026. A Certificate of Insurance naming Clarke County as additional insured with a minimum General Liability coverage of $1 million per occurrence is required before work begins. Compressors carry a five-year warranty from final acceptance; other equipment, materials, and labor carry one-year warranties. The vendor may invoice as work is completed with 5% retainage per invoice, or submit one invoice upon job completion. Final payment follows completion of all punch-list items and system inspection approval by Lawrence Perry Associates and the Clarke County Joint Maintenance Director. If work is not completed by August 12, the vendor must either pay Clarke County's costs to cool the building during school operation or provide and maintain a temporary chiller at no additional cost.

Lump-sum price is the primary evaluation criterion. The award goes to the lowest responsive and responsible bidder. The anticipated award date is May 22, 2026. Sealed bids may be submitted to the Clarke County Purchasing Office or electronically via eVA. Attendance and sign-in at the mandatory pre-bid meeting is required for bid eligibility.