Child nutrition pest control services

Caldwell County Schools, North Carolina is requesting price quotations for an Integrated Pest Management Program covering all school facilities across the district, with sealed bids due July 6, 2026 at 2:00 p.m.

The scope spans 25 locations: 13 elementary schools, 4 middle schools, 3 traditional high schools, 1 early college high school, 1 food service warehouse, and 2 alternative schools. The contractor must provide pest identification, monitoring, trapping, and removal services with routine activities conducted after school hours to minimize classroom disruption. The IPM program prioritizes non-pesticide control methods, with pesticide use restricted to reduced-risk formulations approved by the Child Nutrition Director prior to application. The contractor must complete initial facility inspections at least ten working days prior to contract start and submit a comprehensive IPM Plan for approval within the same timeframe. Service visits must occur within the first thirty working days of contract initiation. The contractor shall establish and maintain quality control programs with quarterly inspections and maintain site-specific logbooks documenting pest sightings, control measures, and inspection findings.

The contractor must hold valid Commercial Pesticide Applicator Licenses under North Carolina Department of Agriculture and Consumer Services regulations, employ only certified applicators or registered technicians with appropriate IPM training, and ensure all personnel pass criminal background checks without felony convictions or sex offender registry appearances per Lunsford Act requirements.

The contract runs August 1, 2026 through June 30, 2027, with an extension clause permitting up to four additional one-year renewals through June 30, 2031 provided both parties mutually agree and cost increases do not exceed the annual Consumer Price Index cap. Bidders must submit monthly and annual pricing separately for cafeterias and other school facilities across all 25 locations on a per-site basis, including all labor, materials, equipment, and supervision. The contractor must maintain Worker's Compensation insurance, Commercial General Liability of $500,000 combined single limit, and Automobile Liability with minimum $150,000 limits. Payment terms are net within 30 days of correct invoice receipt. Either party may terminate with 30 days written notice following the initial 90-day minimum obligation period. Bids are mailed to 1914 Hickory Blvd SW, Lenoir, NC 28645 or emailed to cflinn@caldwellschools.com.