Cheyenne Dutcher Baseball Fields Light Installation (East Fields)

The City of Cheyenne, Wyoming is seeking bids for the Dutcher Baseball Fields Light Installation project, specifically targeting the East Fields in Natrona County. This procurement is a comprehensive light installation project involving the removal of existing light poles and the installation of new LED lighting systems on the Northeast and Southeast baseball fields. The project requires a specialized contractor to provide and install galvanized steel poles with pre-cast concrete bases, LED luminaries, and security lighting, with strict requirements for proper aiming and coverage to ensure safe nighttime play. Musco Sports Lighting, LLC is the sole approved manufacturer, with no product substitutions permitted. Bidders must attend a mandatory pre-bid meeting scheduled for July 9, 2025, at 9:00 am, and submit electronic bid proposals through the City's eProcurement Portal by 2:00 pm on July 21, 2025. The project timeline includes a contract signature processing date of August 12, 2025, an estimated Notice to Proceed on August 18, 2025, and a final completion date of March 1, 2026. Bidders are required to submit a bid guarantee of five percent of the total bid amount, along with various documentation including a bid bond, non-collusion affidavit, and a list of subcontractors and material suppliers.

The procurement includes specific provisions for Wyoming resident contractors, with potential preference for in-state labor and materials. While no explicit set-aside designations for disadvantaged enterprises are mentioned, the contract emphasizes Wyoming labor preference and requires contractors to prioritize Wyoming laborers. The project will be funded through the City of Cheyenne, with a five percent retainage to be held throughout the contract term. The lighting system comes with a comprehensive 25-year warranty covering materials, labor, and light level performance, with the manufacturer responsible for ongoing monitoring and maintenance. The infrastructure requires 480-volt, 3-phase electrical power and must be designed to withstand wind loads up to 110 mph. Although a specific budget range is not explicitly stated, the project involves substantial infrastructure investment, including remote on/off capabilities, 3-stage dimming, and comprehensive monitoring features. The contract includes provisions for potential modifications and adjustments based on project progress and funding availability, with monthly progress payments and detailed measurement protocols for completed work.