Chemicals For Use At The Water & Wastewater Treatment Plants July 1, 2025- June 30, 2026

The City of Ashland, located in Jackson County, Oregon, is soliciting bids for a comprehensive chemical procurement contract for its Water Treatment Plant (WTP) and Wastewater Treatment Plant (WWTP) for Fiscal Year 2026. The invitation to bid encompasses nine specific chemicals, with six designated for the WTP and three for the WWTP, allowing vendors to bid on individual chemical supplies. The procurement seeks detailed pricing information, including per-unit costs, delivery charges, and manufacturer specifications for each chemical, with strict requirements for quality control and permit compliance. Bidders must provide comprehensive chemical specifications, including concentration, usage estimates, delivery requirements, and packaging details, with specific delivery instructions to either the treatment plants or the City's Service Center. The bid solicitation was released on May 20, 2025, with proposals due by 2:00:00 PM PST on June 16, 2025, and the City intends to award individual 12-month contracts to the lowest responsive and responsible bidders for each chemical, with the contract term running from July 1, 2025, to June 30, 2026.

The procurement does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Bidders must submit multiple required exhibits, including a Bid Form, Certificate of Compliance, and adhere to living wage requirements for contracts exceeding $26,429.65. While specific budget ranges are not detailed in the available documentation, the procurement allows for substitutions or equivalents for six of the nine chemicals, with three chemicals requiring no substitution due to strict quality control needs. The bid requires vendors to provide safety data sheets, NSF certification, and demonstrate compliance with state and local regulations. Delivery trucks must meet specific size and accessibility requirements, and bidders must provide comprehensive documentation about their chemical offerings, including manufacturer details and precise technical specifications. The City's evaluation will focus on responsiveness, responsibility, and lowest bid pricing for each individual chemical contract.