Chemicals and chemical pumps, purchase and delivery of, TC

The Palm Beach County Board of County Commissioners Purchasing Department issued a Request for Quotation (RFQ) for the purchase and delivery of chemicals and chemical pumps on a term contract basis, with a submission deadline of March 23, 2023, at 4:00 p.m. local time. The procurement seeks quotations for four primary line items: Muriatic Acid (non-fuming, 20 degree Baume, gallon jugs) with an estimated 12-month quantity of 377,600 ounces; 3-inch Calcium Hypochlorite Tabs (25 lb. pails preferred) with an estimated quantity of 100 lbs.; Stenner Pump Model #170JH1 (or equal) with adjustable double head with an estimated quantity of 15 units; and Stenner Pump Repair Kit Model #QP101K (or equal) with an estimated quantity of 30 units, with items three and four constituting a single line item requiring both to be quoted for award consideration. All pricing must be firm, fixed unit prices within two decimal points, with shipping and freight charges included in unit pricing and delivery required within five calendar days of receipt of a delivery order. Quoters must be registered in the County's Vendor Self Service system and must provide evidence of Commercial General Liability Insurance ($500,000 minimum), Business Auto Liability Insurance ($500,000 minimum), and Workers' Compensation coverage. The County will award on an item-by-item basis to the lowest responsive, responsible quoter, and the successful quoter will be awarded a contract for an initial 12-month term with options to renew for four additional 12-month periods, subject to mutual written agreement and appropriation of funds.

The procurement includes Small/Minority/Women-Owned Business Enterprise (S/M/WBE) provisions and Local Preference provisions, which allow a 5% price preference for certified local or Glades businesses submitting bids within 10% of the lowest bid. Quoters offering products considered "or equal" to the specified equipment must submit manufacturer cut sheets and descriptive literature demonstrating equivalency to meet evaluation criteria. The County reserves the right to reject quotes resulting in awards under $1,000 or multiple small fragments as financially disadvantageous and may conduct independent testing of delivered products at the vendor's expense for non-conforming items. Product specifications require compliance with industry and safety standards, and faxed or emailed responses are acceptable for submission. While no incumbent vendors or specific budget ranges are identified in the solicitation documents, the estimated quantities and term nature of the contract suggest a significant annual procurement value given the large volume of muriatic acid and multiple pump units being sought.