Chemical spray systems

The Kentucky Transportation Cabinet, Division of Purchases, is issuing a Request for Bid (RFB) for the establishment of a master agreement contract to supply chemical spray systems for use by the Division of Equipment. The procurement encompasses nine line items including one 300-gallon engine-driven spray system, two 500-gallon engine-driven spray systems, two 1,200-gallon hydraulic-driven spray systems, two 1,200-gallon engine-driven spray systems, one articulated spray boom assembly, two Boombuster spray head options, four stack nozzle spray head options, two 5.5-gallon chemical eductor system upgrades, and four arrow board options. All equipment must be new, latest model year, and in first-class condition, with manufacturers providing a minimum twelve-month warranty and a five-year warranty for tanks against leaking. The successful bidder must provide one pilot unit for evaluation at the vendor's final assembly location and deliver one day of training covering safety, operation, preventative maintenance, and automatic rate controller programming and operation. Pricing shall be submitted on a firm fixed-price basis with F.O.B. Destination Freight Prepaid and Allowed delivery terms to Frankfort, Kentucky, with price representing 95 of 100 evaluation points and delivery time representing 5 points under a best value ranking approach. The written question deadline is March 6, 2025 at 4:00 PM EST, with the Commonwealth's response posted by March 7, 2025 at 4:00 PM EST, and bids are due electronically through the Kentucky Vendor Self Service system by March 14, 2025 at 1:30 PM EST, with a tentative award date of March 28, 2025.

The initial master agreement period runs from the award date through March 31, 2026, with four optional one-year renewal periods available subject to written approval from both the vendor and KYTC Division of Purchases. All bidders must register in the Commonwealth eProcurement System, be authorized to transact business in Kentucky, and submit required affidavits regarding resident bidder status, campaign finance law compliance, and any applicable violations of state tax and employment laws within the previous five years. The solicitation includes reciprocal preference provisions for Kentucky resident bidders and qualified bidder preferences per KRS 45A.490-494 and 200 KAR 5:410, which may provide advantages to qualifying in-state vendors. A one percent per day deduction applies to invoices for late deliveries beyond the contracted due date, though vendors are not responsible for delays caused by factors outside their control. Delivery must be specified in calendar days and cannot use indefinite language such as "as required" or "prompt." No specific budget range or incumbent vendor information has been disclosed in the solicitation materials provided.