Charter School Institute - Food Service - Pizza - CILA

The Charter School Institute School Food Authority is issuing a Request for Bid (RFB) on behalf of Colorado International Language Academy (CILA) in Colorado Springs, Colorado, seeking vendors to supply whole grain pizza products compliant with USDA National School Lunch Program guidelines for the 2026-2027 school year. The procurement encompasses two pizza types: whole grain pepperoni pizza and whole cheese pizza, with an estimated monthly quantity of 15 units per type, though actual quantities may vary based on student preference and menu changes. Deliverables must include freshly made, baked pizzas sliced into eight equal slices, delivered hot at temperatures above 140 degrees Fahrenheit, and arriving within specified delivery windows no earlier than 20 minutes and no later than 10 minutes prior to lunch service. Delivery is required twice monthly on Wednesdays to the single CILA site serving approximately 350 students, with F.O.B. destination terms and delivery during school working hours. Required qualifications include submission of ingredient lists, nutrition labels, product specification sheets, health department certificates demonstrating food safety compliance, and verification that all food-handling personnel possess current food handlers permits. Evaluation criteria are weighted as follows: bid price (21 points), superior quality and strict adherence to specifications (20 points), adequate maintenance and service (20 points), record of delivery and completion time (20 points), and past experience with similar products or services (19 points). The contract term runs from July 1, 2026, through June 30, 2027, with an option to renew for four additional years, with electronic bid submissions due by May 15, 2026, at 9:00 a.m. and bid awards announced by June 12, 2026.

The RFB requires compliance with the Buy American Act, mandating submission of domestic products unless unavailable, and vendors must submit federal procurement certifications including debarment and suspension certification, anti-collusion affidavits, and lobbying certifications. Pricing must be submitted on a line-by-line basis using the provided spreadsheet, with failure to meet delivery time specifications resulting in potential penalties of one percent of delinquent goods price for each ten calendar days of delinquency. No specific set-asides for disadvantaged enterprises or restrictions on organizational types are identified in the procurement documents. The RFB does not reference any incumbent vendors or current contractors, suggesting this may be a new procurement or the incumbent information was not disclosed. No award values or budget ranges are explicitly stated in the available documentation; pricing is to be determined through the competitive bidding process, with contract awards going to the lowest responsive and responsible bidder meeting all designated specifications and evaluation criteria.