Charter Bus Services-Football Travel School/Charter Bus and Insurance Requirements

The school district serving East Baton Rouge Parish and Baton Rouge City is soliciting bids for charter bus services for football team travel, with proposals due July 24, 2026. The procurement document (50016-10356.pdf) specifies insurance coverage mandates, vehicle condition standards, and operational protocols that all bidders must meet.

All charter bus operators must maintain comprehensive liability coverage and appropriate workers' compensation insurance to protect the school district and student-athletes. Vendors must demonstrate compliance with state transportation regulations, maintain valid commercial driver's licenses for all operators, and provide evidence of satisfactory safety records before contract award.

The procurement seeks competitive pricing for charter bus services on a per-trip or seasonal basis. The contract term is contingent upon vendor performance and district needs during the athletic season. Funding derives from the school district's athletic or general operations budget.

Bidders must demonstrate capability to provide vehicle operation, driver services, and related logistics for the football program. The procurement may include provisions for incumbent vendor consideration or require all vendors to compete on equal terms.