Charcoal Gray Ripstop-Tabor City Sewing Plant

The North Carolina Department of Adult Correction (NCDAC) is soliciting bids through an Invitation for Bids (IFB) to establish an agency-specific term contract for the furnishing and delivery of Charcoal Gray Ripstop fabric to support the Tabor City Sewing Plant on an as-needed basis. The fabric specifications are precise and include a composition of 65% polyester and 35% cotton, a 62-inch width, a weight of 6.5 ounces per square yard, ripstop weave construction, and charcoal gray color. The estimated annual quantity is 30,000 yards, though no minimum or maximum quantities are guaranteed under this contract. The contract term will be three years from the date of final execution with no renewal options. Key deadlines include a written questions submission deadline of February 11, 2026 at 10:00 AM and a bid submission deadline of February 26, 2026 at 2:00 PM for public opening through the Ariba Sourcing Tool. Vendors must submit minimum 2-yard fabric samples prior to bid opening and coordinate pre-award delivery with Enterprises Staff at the Tabor City location (4600 Swamp Fox Highway, Tabor City, NC 28463). Delivery must occur within thirty consecutive calendar days after receipt of a purchase order, and pricing must remain firm against increases for 180 days from the contract effective date with all costs including transportation, delivery, and handling included in the FOB Destination bid price. Evaluation criteria prioritize responsive bids offering the lowest price while meeting specifications, with additional consideration given to vendor financial stability, past performance references, delivery promptness, and HUB participation.

Vendors must be registered with the North Carolina Secretary of State and the eVP (Electronic Vendor Portal) prior to contract award and are encouraged to participate if they qualify as Historically Underutilized Businesses (HUB). All bids must be submitted electronically through the Ariba Sourcing Tool, and late submissions will be automatically rejected. Vendors are required to provide three customer references, certification of financial condition, manufacturer authorization statements, and detailed testing reports from certified laboratories with each shipment. Compliance with flammability standards (CS-191-53), submission of Safety Data Sheets, adherence to the Department's alcohol and drug-free workplace policy, and compliance with Prison Rape Elimination Act (PREA) standards are mandatory. No incumbent vendors or current contractors are identified in the solicitation materials. The contract award value is not specified, as this is an as-needed contract with no guaranteed minimum or maximum purchasing amounts, making the final award value dependent on actual orders placed by NCDAC during the three-year contract period.