Charcoal Barbecue Grills

The County of San Mateo Parks Department is conducting an Informal Request for Proposals (RFP) to procure fifteen commercial-grade charcoal barbecue grills for installation across various county parks. The procurement seeks grills with specific technical requirements, including an all-welded firebox constructed from 3/16-inch thick steel, hot-dip galvanization for corrosion resistance, a cooking area between 350-450 square inches, adjustable grates, theft-proof connections, 360-degree rotation capability, and a 40-inch post length with high-temperature black enamel paint. Delivery will be to Huddart Park in Woodside, California, with vendors required to provide detailed installation instructions and comply with ASTM International standards. The RFP timeline includes a deadline for questions and comments on November 24, 2025, at 5:00 PM, with final proposals due by November 28, 2025, at 5:00 PM through the county's eProcurement portal. Evaluation will be exclusively price-based, with a 25-point scoring system, and vendors must submit proposals following specific formatting requirements such as Times New Roman 12-point font with one-inch margins.

The procurement includes procurement preference provisions under San Mateo County Ordinance Chapter 2.89, which provides advantageous considerations for local businesses, local non-profits, and certified small or micro businesses and non-profits. Proposers must register with the county's eProcurement system and confirm they are not excluded from the System for Award Management (SAM). The selected vendor must provide a minimum one-year warranty covering materials and workmanship and commit to delivering the grills within thirty days of purchase order issuance. While a specific budget range is not explicitly stated, the procurement is for fifteen grills to be installed across the county's expansive park system, which includes 24 parks, over 16,000 acres of parkland, and 190 miles of trails serving nearly three million visitors annually. The County will award the contract to the most responsive and responsible proposer offering the best overall value, with a strong emphasis on local economic participation and compliance with technical specifications.