Chaplain Services

The Pennsylvania Department of Military and Veterans Affairs (DMVA) is seeking a Protestant Chaplain to provide religious services at the Southeastern Veterans Center (SEVC) located in Spring City. The procurement is structured as an Invitation for Bid (IFB) for three consecutive contract years, requiring 960 hours of chaplaincy services in the first year, and 900 hours in each of the subsequent two years. The selected contractor will be responsible for directly providing pastoral and religious services to SEVC residents on a continuing and as-needed basis, with a requirement to obtain a replacement chaplain within two weeks if the primary chaplain becomes unavailable. Key deliverables include conducting regular Sunday services, providing ongoing pastoral care, and maintaining appropriate documentation. Bidders must submit several required documents, including a Contractor Information Sheet, Attestation Form, Annual Tuberculosis Assessment Form, and a Business Associates Agreement. The bid submission deadline is May 6, 2014, at 2:00 PM, with the contract term spanning from July 1, 2014, through June 30, 2017.

No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly mentioned in the procurement documents. The contract will be awarded on a firm fixed-price basis to the lowest responsive and responsible bidder, with the Commonwealth reserving the right to award by line item or total bid basis. While no incumbent vendor was identified, the documentation requires strict compliance with screening protocols, including monthly provider screening of employees and contractors to ensure they are not excluded from federal healthcare programs. Bidders must demonstrate appropriate liability and malpractice insurance and provide documentation of employee licensing and credentials. The DMVA allows for potential contract renewal for up to two additional one-year terms, indicating flexibility in the procurement approach. Specific pricing details were not publicly disclosed, but the solicitation indicates that the contract will be negotiated with a flat fee per year, with potential percentage increases for renewal years.