Certified SB Only* 75450604-CWDS Elasticsearch Renewal

The California Health and Human Services Agency, Office of Technology and Solutions Integration (CalHHS OTSI) is issuing a Request for Quote (RFQ Reference #75450604) for the renewal of Elasticsearch enterprise software licenses to support the Child Welfare Digital Services (CWDS) system. The procurement seeks three units of Elasticsearch Enterprise Resource (SB-ENT-ADV) 64GB licenses, with the contract term commencing February 23, 2026, and continuing through February 22, 2027, with an option for the State to extend the term at originally agreed-upon rates. Responses are due by February 20, 2026. Vendors must submit pricing information including applicable sales tax, any offered discounts, total cost, and a quote validity period of minimum thirty days via email to Procurement Analyst Mel Keller at mel.keller@otsi.ca.gov. Vendors must comply with IT General Provisions for Cloud Computing Services and CalHHS OTSI Special Provisions addressing privacy and security controls, including mandatory annual information security training for contractor staff, background checks, encryption requirements, and compliance with state data protection standards. Award will be made to the bidder deemed responsive by meeting all stated requirements and providing best value. Required certifications include debarment certification, civil rights certification (for contracts equaling or exceeding $100,000), Iran Contracting Act certification (for contracts exceeding $1,000,000), and Generative AI disclosure requirements. Payment for software licenses shall be made in one-year increments and invoiced upon delivery of initial services and annually thereafter, with payment governed by California's Prompt Payment Act.

This procurement is exclusively restricted to California-certified Small Businesses only under the SB Option (Government Code Section 14838.5), and vendor participation is limited exclusively to entities holding current SB certification. No incumbent vendor information or budget range is disclosed in the solicitation documents. Vendors seeking to participate must possess or obtain California Small Business certification through the Department of General Services, Office of Small Business and Disabled Veteran Business Enterprise Services (DGS OSDS) prior to submission. The solicitation does not indicate an estimated award value or budget range for this renewal procurement. No bidders' conference or site visit is scheduled as part of this procurement process. The integration requirement centers on ensuring compatibility with the existing CWDS system infrastructure and maintaining continuity of Elasticsearch services supporting child welfare operations.