CERTIFIED SB ONLY* 75350865 - CWDS ImageTrust Renewal

The California Health and Human Services Agency, Office of Technology and Solutions Integration (CalHHS OTSI) is requesting quotes for CWDS ImageTrust Renewal under RFQ #75350865, with quotes due October 19, 2026. This procurement is restricted to California-certified Small Businesses only; participation is limited to vendors holding active SB certification from the Department of General Services.

The scope covers two items: 250 ITH Client licenses for a 12-month term and one ITH Redaction license. The contract term runs December 1, 2026 through November 30, 2027. The State reserves the option to amend the agreement to increase quantities or extend the term at originally agreed-upon rates.

Vendors must submit quotes on company letterhead with pricing, applicable sales tax, discounts offered, total cost, and a minimum 30-day quote validity period. Payment for software licenses will be made in one-year increments upon delivery of initial services and annually thereafter under the State's Prompt Payment Act. Invoices may be submitted electronically to AccountsPayable@otsi.ca.gov or by mail.

Mandatory compliance requirements include Bidder Declarations, Federal Debarment Certification, and Civil Rights Certification. Contractor staff must complete annual information privacy and security awareness training, sign confidentiality agreements, undergo background checks, and comply with CalHHS OTSI Special Provisions covering State Data handling, encryption, access logging, and data destruction. Award will be made to the responsive bidder offering best value while meeting all stated requirements. No pre-bid conferences or site visits are scheduled.