Certified SB, including MB, SB-PW, or DVBE Only** IFPQ - HVAC Maintenance and Repair Services in San Bernardino County

The California Department of Transportation (Caltrans) Division of Procurement and Contracts is issuing an Invitation for Price Quote (IFPQ #08A3962) for HVAC Maintenance and Repair Services in San Bernardino County. The procurement seeks qualified contractors to provide routine and non-routine heating, ventilation, and air conditioning maintenance, repair, and restoration services at three Caltrans-owned maintenance stations located in Bloomington, Ontario, and San Bernardino. Routine preventative maintenance services include annual inspections, adjustments, testing, filter changes, cleaning, and repairs to HVAC systems and ice machines during regular business hours (Monday through Friday, 7:00 AM to 3:00 PM), while non-routine emergency services require contractor response within 24 hours with completion within 48 hours or as directed, including after-hours, weekend, and holiday work as needed. Qualified bidders must hold a valid C-20 Warm-Air Heating, Ventilating and Air-Conditioning Contractor License from the California Contractors State License Board and maintain current registration with the Department of Industrial Relations. Required bid documentation includes a price quote proposal, bid/bidder certification sheet, non-collusion declaration, California Civil Rights Laws Certification, Darfur Contracting Act Certification, proof of contractor license, and proof of DIR registration. The agreement term is estimated to run from May 1, 2026 through April 30, 2029, with pricing structured as hourly rates for HVAC Technician Journeyperson labor (estimated at 100 hours for routine services and 50 hours for non-routine services), plus up to 10 percent of subtotal for pre-approved parts, materials, supplies, fees, and permits. Critical deadlines include January 23, 2026 at 1:00 p.m. Pacific Time for written questions and January 30, 2026 at 3:00 p.m. Pacific Time for price quote submission, with an estimated award date of February 13, 2026.

This solicitation is restricted exclusively to certified Small Businesses (SB), Microbusinesses (MB), Small Businesses for public works (SB-PW), or Disabled Veteran Business Enterprises (DVBE) with the Department of General Services, making this a set-aside procurement for disadvantaged enterprises. The maximum bid ceiling is $461,000.00, with prevailing wage requirements applicable if the total bid exceeds $15,000. Upon contract award, the successful bidder must provide a payment bond equal to 100 percent of contract value if the amount exceeds $25,000, certificates of insurance with specified liability limits, and comply with all prevailing wage, payroll record, and apprenticeship requirements applicable to California public works projects. No incumbent vendors or current contractors are identified in the solicitation documentation, and no site visit or bidder conference is specified. Interested firms should note that solicitation documents do not currently have digital accessibility updates, though accessible versions can be requested through the provided accessibility portal at http://bit.ly/dpac-ada or by calling (916) 654-2852.