Certified SB, including MB, SB-PW, or DVBE Only** IFPQ - Facility Upgrades and Asbestos and Lead Abatement Services in Madera County

This Request for Proposal (RFP) is issued by Aztec Shops Ltd., a non-profit auxiliary organization of San Diego State University (SDSU), to procure comprehensive laundry services for SDSU's San Diego and Imperial Valley campus housing facilities. The procurement seeks a qualified contractor to furnish, install, and maintain commercial clothes washing and drying machines across approximately 17 residential communities, encompassing approximately 466 laundry machines in total. Equipment specifications require Speed Queen Quantum or equivalent front-loading and top-loading washers and dryers with stackable and non-stackable configurations, all equipped with direct payment card and mobile app technology; all equipment must be five years or newer and Energy Star-rated where applicable. Key deliverables and objectives include 24-hour acknowledgment of service requests during business hours, emergency after-hours support for major outages and safety concerns, comprehensive preventative maintenance on quarterly and bi-annual schedules, detailed documentation and reporting of all service activities, and resident-facing customer service including refund processing and damage claim resolution. Required qualifications include demonstrated expertise in commercial laundry operations, personnel qualifications relevant to equipment maintenance and customer service, and the ability to assume all costs for equipment procurement, installation, maintenance, repairs, removal, and disposal. The evaluation methodology employs a best-value approach scoring proposals on a maximum of 101 points across six categories: Qualifications/References/Personnel Expertise (36 points), Scope of Work and Technical Approach (35 points), Revenue Share (15 points), Small Business Preference (5 points), Disabled Veteran Business Enterprise Participation (5 points), and Optional Add-Ons (5 points). Critical deadlines include a non-mandatory pre-bid meeting and site visit on March 10, 2026, at 9:00 a.m. PST, deadline for submission of questions on March 13, 2026, at 5:00 p.m. PST, and proposal submission deadline of March 26, 2026, at 3:00 p.m. PST through the PlanetBids electronic portal.

This procurement includes set-asides and incentives specifically designated for California-certified small businesses and disabled veteran business enterprises (DVBEs), with scoring incentives ranging from 1% to 5% depending on participation levels. The RFP expressly restricts eligibility to certified small businesses, minority businesses (MB), small business-public works (SB-PW) entities, or DVBEs, as indicated in the solicitation title. Contractors must maintain commercial general liability insurance of at least $2,000,000 per occurrence and comply with extensive contractual provisions including nondiscrimination requirements, confidentiality of student data, sustainability initiatives, and ADA compliance standards. The contract term extends for three years from July 31, 2026, to July 31, 2029, with two additional one-year renewal options available, not to exceed five years total. Pricing terms require the contractor to propose a percentage revenue share of total monthly gross revenues with Aztec Shops and establish machine operating costs at $1.25 per washer load and $1.00 per dryer load; no specific overall contract value or budget range is disclosed in the available documentation. The contractor bears responsibility for all operational costs while Aztec Shops is responsible only for providing facility access and coordination.