Certified SB, including MB, SB-PW, or a DVBE only** IFPQ Evaporative Cooler Replacements and Mini-Split System Installation, Inyo County

The California Department of Transportation (Caltrans), Division of Procurement and Contracts, is issuing an Invitation for Price Quote (IFPQ) #32A0683 for mechanical heating, ventilation, and air-conditioning services at the Caltrans District 9 Equipment Shop located at 181 Jay Street, Bishop, California in Inyo County. The procurement encompasses the removal and disposal of 12 existing evaporative cooler units, installation of 12 new horizontal draft wall-mount evaporative coolers with controllers, and furnishing and installation of one new refrigerated air mini-split system with three ceiling-mounted indoor units in the Parts Department. Deliverables include electrical wiring, plumbing connections, ductwork integration, system startup, testing and balancing services, canvas covers, and replacement cooling pads. Qualified bidders must possess a current and valid C-20 (Warm-Air Heating, Ventilating and Air-Conditioning Contractor) license from the California Contractors State Licensing Board and maintain current Department of Industrial Relations registration. An optional site inspection is scheduled for January 21, 2026, at 11:00 a.m., with written questions due by 1:00 p.m. on January 23, 2026, and price quotes due by 1:00 p.m. on January 29, 2026. The estimated award date is February 5, 2026, with contract commencement on March 1, 2026, and expiration on February 28, 2027, requiring work completion within 90 business days of initiation during normal business hours (Monday through Friday, 6:30 a.m. to 3:00 p.m., excluding state holidays).

This solicitation is exclusively restricted to certified Small Businesses (SB), including micro businesses (MB), Small Businesses for public works (SB-PW), or Disabled Veteran Business Enterprises (DVBE), pursuant to Government Code Section 14838.7. Caltrans must receive at least two price quotes from certified SBs/MBs or DVBEs before making an award. Prevailing wage requirements apply if the total bid exceeds $15,000.00, and a payment bond of 100 percent of the total contract amount is required if the bid exceeds $25,000.00. Insurance requirements include commercial general liability of $1,000,000 per occurrence and $2,000,000 aggregate, automobile liability of $1,000,000 combined single limit, and workers' compensation with employer's liability coverage of $1,000,000. The maximum allowable bid is $461,000.00, with bids exceeding this amount subject to rejection. All quotes must be submitted via email to Phuong.Vu@dot.ca.gov and include required documentation such as the price quote proposal, bid/bidder certification sheet, bidder declaration, non-collusion declaration, California Civil Rights Laws certification, and Darfur Contracting Act certification.