Certification of Lottery Drawing Equipment

The State of Michigan Department of Lottery issued a Request for Proposal on August 9, 2018, seeking a qualified independent contractor to certify lottery drawing equipment used in televised and non-televised Daily Game drawings. The procurement requires physical inspection, testing, and certification of 14 sets of drawing balls (each containing ten balls numbered 0-9) and air-driven Skipjack model drawing machines supplied by Garron Lottery Products. The contractor must evaluate the randomness and integrity of equipment through physical inspection, weight and diameter measurements, and functional testing of at least 200 draws per machine. Certification activities will be conducted at least twice annually at WDIV-TV studios in Detroit, Michigan, or at the contractor's location under special circumstances, and must be observed by Michigan Lottery personnel and an independent witness. The contractor must deliver detailed certification reports electronically to the Lottery's Security Director following each certification process. Key evaluation criteria include the vendor questions worksheet, implementation project plan, agreement to the RFP timeline, and pricing. The bidder question deadline was August 24, 2018, and proposal submissions were due September 21, 2018, at 3:00 p.m. Eastern Time, with anticipated award notification on October 5, 2018, and contract commencement on November 1, 2018.

The contract term is three years with two optional one-year renewal periods at the State's sole discretion, and bidders must provide a single-line total price for all services including employee and travel expenses. A mandatory minimum requirement is prior State or Provincial lottery ball certification experience. The State will evaluate proposals considering factors such as qualified disabled veteran status, prior performance with the State, total cost of ownership, and overall economic impact. Contractors must maintain commercial general liability insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 general aggregate, automobile liability insurance of $1,000,000 per occurrence, and workers' compensation coverage. The contractor must perform background checks on all employees and subcontractors at the contractor's expense. The State reserves the right to conduct facility tours, require oral presentations, perform reference checks, and request additional price concessions during evaluation. No specific budget range or award value is listed in the RFP documentation.