Certificate Paper

The Texas Health and Human Services Commission (HHSC) and Department of State Health Services (DSHS) have issued a Request for Proposals (RFP No. HHS0015470) for Certificate Paper printing services, targeting the procurement of secure, specialized paper for printing vital records. The solicitation seeks a contractor capable of producing birth certificates, death certificates, wedding anniversary certificates, and heirloom birth certificates with stringent security specifications. Minimum qualifications for respondents include accreditation from the North American Security Products Organization (NASPO) or Intergraf, ISO 9001:2015 certification, and a minimum of five years of experience in security printing. The contract requires printing to occur exclusively in North American facilities, with mandatory security features such as consecutive numbering, complex background elements, and specialized inks designed to prevent counterfeiting. A pre-proposal conference and HSP training is scheduled for June 13, 2025, with proposal responses due by July 28, 2025. The evaluation will be conducted using a best value determination methodology, with criteria weighted as follows: qualifications and experience (30%), project work plan (40%), and cost (30%).

The contract appears to have no specific set-aside designations for disadvantaged enterprises, though respondents will likely need to demonstrate compliance with Historically Underutilized Business (HUB) requirements typical of Texas state contracts. The initial contract term is one year, with potential extensions allowing for up to two additional two-year terms, creating a maximum potential contract duration of five years. Historical compensation for the current certificate paper contract is approximately $1,500,000 per state fiscal year, which provides insight into the potential contract value. The procurement will support the Vital Statistics Section's document printing needs for the state and its 344 local registrars, suggesting a comprehensive statewide implementation. While no incumbent vendor is specifically identified in the provided documentation, the contract aims to maintain a continuous supply of high-security certificate paper for official state documentation purposes. Potential vendors must demonstrate robust security printing capabilities, technological sophistication, and the ability to meet the state's exacting standards for vital records documentation.