Cereal, Corn Flakes GLUTEN FREE

The Oregon Department of Corrections (ODOC) Purchasing/Contracts Division is issuing an Invitation to Bid (ITB #S-29100-00016400) for the procurement of one full truckload of Type II Corn Flakes cereal, estimated at 36,000 pounds, that must be kosher and gluten-free in compliance with Commercial Item Description (CID) A-A-20000D standards. Bidders may submit bids for 50% to 100% of the requested quantity and must provide comprehensive documentation including product identification, packaging specifications, nutritional facts labels, and certification information demonstrating compliance with all FDA and USDA regulations, including HACCP systems and current Good Manufacturing Practices. The goods must maintain a minimum one-year shelf life prior to the stamped Best Use By Date and be delivered to ODOC's Central Distribution Center at 3601 State Street, Salem, Oregon 97301, on an FOB Destination basis with an estimated delivery lead time of 45 days after receipt of order, with all transportation, fuel surcharges, packing, and delivery charges included in the per-unit pricing. Pricing must be submitted with no more than four decimal places and must be fully prepaid and inclusive of all costs. The ITB was released on March 20, 2026, with a deadline for requesting clarification or changes on March 27, 2026, at 9:00 AM PST, and bids are due April 3, 2026, at 9:00 AM PST. Award will be made to the lowest responsive bid from a responsible bidder, and ODOC reserves the right to award one or more contracts based on its best interest determination. Contractors must maintain general commercial liability insurance of not less than $1,000,000 per occurrence and $2,000,000 for multiple claimants, auto liability of not less than $2,000,000 per accident, and workers' compensation coverage, with certificates due within seven calendar days of contract award. All goods must be palletized on American Standard pallets with a maximum weight of 2,500 pounds per pallet, and ODOC does not participate in pallet exchange.

ODOC applies a five percent (5%) preference for Oregon-fabricated or processed goods and an additional five percent (5%) preference for resident bidders headquartered in Oregon, with a total possible preference of ten percent (10%), meaning Oregon-based businesses have a competitive advantage in the evaluation process. The historical purchase data indicates the last buy occurred in January 2025 at $0.90 per pound from JNS Foods, which serves as a reference point for budget planning purposes. No protests are permitted for this solicitation per ORS 421.438(2) and OAR 291-164-0120(1)(a)(F). Based on the previous unit price of $0.90 per pound and the estimated quantity of 36,000 pounds, the potential award value could range approximately from $16,200 to $32,400 depending on the quantity awarded and current market pricing. There are no stated set-aside designations for disadvantaged enterprises, small businesses, or minority-owned businesses in this procurement. The requirement for all goods to be palletized on American Standard pallets indicates existing infrastructure compatibility considerations for ODOC's distribution and handling operations.