Central Office Landscaping Services

The Brazos River Authority is soliciting sealed bids under RFB 27-1402 for lawn and grounds maintenance at its Central Office, 4600 Cobbs Drive, Waco, Texas. The closest hard date is a non-mandatory pre-bid meeting at 10:00 a.m. on November 3, 2026, at the BRA office, followed by the question deadline of 4:00 p.m. on November 10, 2026, and sealed bids due by 10:00 a.m. on November 17, 2026. The source names no set-aside, preference program, or local-vendor requirement.

Scope covers mowing, edging, weeding, trimming, pruning, debris removal, irrigation inspection and minor repairs, herbicide, insecticide, and fertilizer application, fire ant control, and plant replacement. Recurring weekly service is performed primarily on Thursdays, with about 22 occurrences annually, and herbicide, insecticide, and fertilizer applications occur twice yearly each. Storm debris removal (estimated at 40 hours) and irrigation evaluation and repairs (estimated at 50 hours) are billed at hourly rates. All chemicals must be EPA-approved and organic or wildlife/pet-friendly. Required insurance includes $500,000 bodily injury per person, $1,000,000 property damage per occurrence, statutory workers' compensation, and $1,000,000 each for automobile, employers', and pollution liability. Bidders must submit a W-9, Conflicts of Interest Questionnaire, Non-Collusion Affidavit, and Vendor Compliance to State Law form.

The initial term is one year, with options to renew for up to four additional one-year periods, for a potential total of five years. Plant replacements and miscellaneous landscaping are capped at $10,000, and non-recurring services and bed upgrades are capped at $30,000. Bidders provide unit pricing for recurring services and a replacement schedule per installed plant, mulch, decomposed granite, and edging item. Payment is due within 30 days of invoice submission and acceptance of work. Award goes to the lowest responsible bidder, and BRA may terminate at any time for any cause without penalty. Questions must be submitted through BidNet Direct, with responses posted as addenda by 4:00 p.m. on November 13, 2026. Bids open virtually at 11:00 a.m. on November 17, 2026.