Centracs Software Licenses and Maintenance

The Texas Department of Transportation (TxDOT) is soliciting proposals for Centracs Software Licenses and Maintenance through a Request for Offer (RFO) numbered 601440000047070. The procurement seeks to acquire 100 software licenses with associated maintenance services, including technical support via telephone and email, annual software updates, and web portal access for ticket management. The solicitation is a re-advertisement of a previous contract and will be conducted through the TxDOT Procurement Portal on the Bonfire platform. Responses are due by April 4, 2025, at 3:00 PM Central Time, with an anticipated contract award date of April 11, 2025. The initial contract term will run from execution through March 31, 2026, with options to renew for three additional one-year periods at TxDOT's discretion. Evaluation will be conducted using a best value criteria, with 40 points allocated to the respondent's approach to meeting requirements and 60 points to pricing. Vendors must submit a comprehensive response through the Bonfire system, including a pricing schedule, execution of offer, and compliance with specifications, with a particular emphasis on providing a Volunteer Product Accessibility Template (VPAT) within seven business days of request.

The solicitation includes specific requirements for vendor eligibility, including compliance with Texas Family Code Section 231.006, which addresses child support obligations. Vendors must disclose ownership information for individuals holding at least 25% ownership in the business entity. The procurement includes provisions for potential preference claims, such as Texas-produced supplies and goods from businesses owned by service-disabled veterans. Respondents must provide detailed information about any Artificial Intelligence (AI) functionalities, including data handling, bias mitigation, and algorithm reliability. TxDOT reserves the right to cancel the contract without penalty if proposed AI functionality does not comply with their Acceptable Artificial Intelligence policy. While no specific budget range is explicitly stated in the documents, the pricing schedule suggests flexibility in contract value, with line items currently priced at $0.00. The solicitation emphasizes transparency, requiring vendors to complete various schedules including an Exceptions Schedule and Assumptions Schedule, with failure to do so potentially resulting in a non-responsive designation.