Centennial Park Softball Leagues and Concessions

The City of Kingman, Arizona, located in Mohave County, is issuing a Request for Proposals (RFP 2025-RFP-005) for the operation and management of Centennial Park Softball Leagues and Concessions under a three-year contract term with potential monthly renewals not to exceed five years. The procurement seeks a qualified firm to operate a Recreational Adult Softball program and manage two concession areas, including the sale of food, non-alcoholic beverages, and alcoholic beverages (beer and wine). Key deliverables and responsibilities include organizing and operating the softball leagues within Kingman city limits, maintaining the concession stands in clean and safe condition, monitoring patron activities, ensuring availability during scheduled events and special events as requested by the City, obtaining all required food permits and business licenses, and submitting financial documentation including income statements and balance sheets within 30 days of the season's end. The proposer must also pay a percentage of gross receipts to the City on a weekly basis, with the specific percentage to be proposed by the vendor and evaluated as part of the scoring criteria. Required qualifications include the ability to operate concession stands, organize and manage softball leagues, maintain proper licensing and certifications, and carry appropriate insurance coverage. Proposals will be evaluated on six criteria: Project Methodology (20 points), Qualifications and Relevant Experience (45 points), Project Schedule (20 points), References (20 points), Innovation of Community Engagement Plan (10 points), and Percentage of Daily Concession Receipts paid to the City (35 points). Questions regarding the RFP must be submitted by 3:00 p.m. Arizona time on Tuesday, March 18, 2025, and proposals are due by 3:00 p.m. Arizona time on Monday, April 7, 2025, with selection anticipated by April 9, 2025, contract negotiations from April 21 to May 2, 2025, and City Council award scheduled for May 20, 2025. Submissions must be made exclusively through the OpenGov procurement portal at https://procurement.opengov.com/portal/cityofkingman, with mailed, faxed, hand-delivered, and emailed proposals not accepted.

The RFP does not indicate any specific set-aside designations for disadvantaged enterprises or restrictions limiting the types of organizations that may respond. No incumbent vendor or current contractor is listed in the available documentation. The City will provide essential infrastructure and support including ingress and egress, maintenance of city equipment, exterior and restroom cleaning, electricity and water supply for snack bar operations, and garbage dumpsters. Insurance requirements include commercial general liability coverage of $1,000,000 per occurrence with a $2,000,000 aggregate, commercial automobile liability of $1,000,000, workers' compensation insurance, and $5,000,000 in excess insurance with $250,000 in commercial crime coverage. No specific award value or budget range is disclosed in the solicitation documents; however, the contract value will be contingent upon the percentage of gross concession receipts that the selected proposer commits to paying to the City, which serves as a primary evaluation criterion and financial mechanism for the City's compensation under the agreement.