Ceiling-Mounted Surgical Lighting with Install & Training

NC State University Procurement & Business Services is issuing a Request for Quotation (RFQ #63-ARM1166400) for the replacement of ceiling-mounted surgical lighting systems at the NC State University Veterinary Hospital in Wake County. The procurement seeks four dual-arm LED ceiling-mounted surgical light units (model #SL-D-30M-30M, iCE LED Surgical Light or functional equivalent), with each unit containing two lights. The deliverables must include the surgical lighting equipment, professional installation, clinical on-site training for surgical staff and biomedical technicians, and all associated freight and handling charges. Required qualifications include submission of three references documenting similar work completed within the past three years, compliance with NC State University General Contract Terms and Conditions, proof of minimum $1,000,000 combined single limit general liability insurance, debarment certification, affirmative action compliance, and Iran Divestment Act certification. Preferred qualifications include a minimum five-year warranty on LED bulbs and two-year warranty on all other parts and labor, with the system designed to allow end-user LED bulb replacement without requiring specialized service technician visits. All manufactured items must meet OSHA and safety standards from recognized organizations such as Underwriters Laboratories or the National Electrical Manufacturers' Association. Questions must be submitted by April 2, 2026 at 12:00 PM EST, with quotations due by April 9, 2026 at 5:00 PM EST through the Bonfire Public Portal at https://ncsu.bonfirehub.com/opportunities/228777. Due to critical equipment failure, delivery and installation must be completed within 60 days of contract award. All bids must be submitted as PDFs on the official form with required descriptive literature and data sheets, or they are subject to rejection.

The RFQ does not indicate set-aside designations or restrictions limiting participation to specific types of organizations or disadvantaged enterprises. No incumbent vendors or current contractors are identified in the procurement documentation. The procurement requires integration with existing infrastructure at the NC State University Veterinary Hospital's four operating rooms, where the new LED surgical lighting will replace the existing ceiling-mounted surgical lights. NC State University is exempt from sales and use taxes under Tax Exempt #400021, and the FOB term is Destination - Freight Prepaid, with the vendor responsible for all delivery and freight costs. The specific budget or award value for this procurement is not disclosed in the available documentation.