CEI Services for Route 15 N Widening: Battlefield Pkwy to Montresor Road

Loudoun County, Virginia is requesting proposals for Construction Engineering and Inspection (CEI) services to support the Route 15 North Widening project, a 3.5-mile segment extending from Battlefield Parkway to Montresor Road, with proposals due October 13, 2026 at 4:00 p.m. Eastern Time.

The scope is full-time on-site inspection, construction administration, materials sampling and testing, documentation management, and engineering support to ensure construction conformity with approved plans, VDOT standards, and contract requirements. The project includes earthwork, drainage, erosion and sediment control, temporary traffic control, pavement demolition and paving, roadway signage and markings, traffic signals, lighting, guardrails, bridge construction, and landscaping. Work encompasses US Route 15 widening from two lanes to four lanes with a shared-use path, intersection modifications at North King Street, Whites Ferry Road, and Montresor Road, a hybrid roundabout, stream relocation, and bridge replacement.

Minimum staffing must include a Construction Manager, Senior Inspector, full-time on-site Construction Inspector(s), Office Engineer, and administrative support. Key personnel must hold VDOT work zone traffic control certification, erosion and sediment control certifications, OSHA safety training, and applicable materials testing certifications. Consultants must demonstrate three comparable VDOT or locally administered projects completed within the last eight years and provide three current references.

The contract is structured as a unit price agreement with compensation based on hourly rates for services performed. Hourly rates include all administrative, transportation, vehicle, fuel, maintenance, communication, software, office, and overhead costs. The County provides Trimble Unity Construct licensing and basic training; additional training or licenses are the consultant's expense. The County furnishes the project field office/trailer; the consultant provides inspection, documentation, communication, and field equipment.

The anticipated contract duration is approximately 54 months, with Notice to Proceed in January 2027 and completion expected June 2031. Evaluation criteria are Project Management and Technical Expertise (25 points), Credentials of Project Team (30 points), Quality Assurance/Quality Control (15 points), Understanding of Contract (25 points), and Overall Quality and Completeness of Proposal (5 points). An optional pre-proposal conference is scheduled virtually via Microsoft Teams on September 24, 2026 at 2:00 p.m. Shortlist announcements are November 5, 2026; interviews, November 13; final rankings, November 17; joint scoping, week of December 1; award expected February 2027. Funding is from local and regional Northern Virginia Transportation Authority (NVTA) funds.