Cecil County Public Library - Elkton Branch Library Collection Packing, Storage, and Reshelving

Cecil County Public Library is seeking price proposals from qualified moving and storage companies specializing in library relocation to pack, store, and reshelve the Elkton Branch Library collection during a renovation project, with bids due August 3, 2026 at 2:00 p.m. and a public bid opening at 2:30 p.m. the same day.

The scope encompasses packing approximately 50,000 items (44,500 books for adults and children, 500 CD books, and 4,000 DVDs), providing climate-controlled and insured storage for up to 18 months during construction, and returning and reshelving the entire collection. The Elkton Branch Library is located at 301 Newark Ave, Elkton, Maryland 21921. Bidders must submit three pricing components: a lump sum for packing and transport of all 50,000 items, a monthly storage rate, and a price for return and reshelving, plus any miscellaneous fees.

Bidders must provide three references from similar library projects completed within the previous two years and possess a valid business license. Required insurance includes Worker's Compensation (Statutory), General Liability with a $2 million annual aggregate, Automobile Liability with a $1 million combined single limit, and Professional Liability with a $1 million limit. Contractors must execute an indemnity and hold harmless agreement, provide a Certificate of Insurance naming Cecil County Public Library as an additional insured, and provide 30 to 60 days' notice of any cancellation.

The deadline for bidder inquiries was July 29, 2026 at 5:00 p.m. Contract award is anticipated August 6, 2026, with a required start date of September 8, 2026. Cecil County Public Library reserves the right to reject any or all bids and will award to the lowest responsive and responsible bidder. Payment is net 30 upon receipt of approved invoices issued under a Purchase Order.