Cdcr-DRP desktop mill and desktop lathe

The California Department of Corrections and Rehabilitation (CDCR), Division of Rehabilitative Programs, Office of Correctional Education, is soliciting quotes under RFQ 10846575-1 for desktop CNC mills and lathes, with installation, training, and warranty services, and quotes are due November 3, 2026 at 2:00 PM. Only United States-headquartered firms are eligible, and bidders may propose only one model for each equipment type.

Bidders may claim Small Business or Disabled Veterans Business preference if applicable, and the checklist requires a Disabled Veteran Business Enterprise Declaration and a TACPA Preference Request Form only where applicable. The source does not restrict the solicitation to any set-aside program.

The equipment supports the Career Technical Education Manufacturing, Design and Engineering Program for incarcerated individuals at Central California Women's Facility (CCWF) and Correctional Institution for Women (CIW). The line-item cost worksheet lists five 3-axis desktop mills and four desktop lathes for CCWF, and five mills and four lathes for CIW. Each package includes accessories, software, training, installation, and a warranty. Technical exhibits require ER-11 tooling starter kits, locking mobile and stationary toolboxes, eight-hour onsite training for CDCR instructors, and annual refresher training for up to five instructors over five years. Manufacturers must offer nationally recognized student certification frameworks. Warranty coverage is twelve months with annual preventative maintenance and extended five-year service contracts available, although the cost worksheet references a five-year warranty. Warranty service must come from certified manufacturer representatives responding within five working days, and contractor travel to CCWF is included.

Evaluation weights technical requirements for the mill and lathe at 60 percent, the deliverables table at 30 percent, and cost at 10 percent. Technical and deliverables items are mandatory pass/fail or scored on a three-point scale (Excellent, Good, Poor). Cost scores are calculated from the lowest proposed cost ratio, multiplied by 20 maximum points. Exact score ties are resolved by a witnessed coin toss, with affected bidders notified 24 hours in advance. The cost worksheet permits cash discounts of at least 1 percent, with a minimum of $50, for payment within a specified timeframe.

Written questions were due October 23, 2026. Evaluation runs November 3 through 6, 2026, with intent to award on November 6 and final award on November 16, 2026. The contract is effective November 16, 2026, with written amendments available to extend the service period. The response requirements list an end date of January 26, 2026. Signed cost and administrative/technical proposals are submitted separately by email to robin.adams@cdcr.ca.gov. Required certifications include the Bidder Declaration Form (GSPD-05-105), the California Civil Rights Laws Certification, and the Iran Contracting Act Verification, with the Postconsumer Recycled-Content Certification required if applicable.