CCSD Weight Room Equipment Install

Columbia County School District (CCSD) in Georgia is soliciting sealed bids for the purchase, delivery, installation, and debris removal of comprehensive weight room equipment at two high school facilities: Lakeside High School (533 Blue Ridge Drive, Evans, GA) and Evans High School (4550 Cox Road, Evans, GA). The procurement includes 26 line items of equipment such as double half racks, benches, dumbbells, barbells, kettlebells, medicine balls, strength bands, lifting chains, foam rollers, and custom wraps, with specific quantities designated for each school location. Vendors must provide liftgate service for inside delivery to ground-floor rooms measuring 64 feet by 64 feet, complete unboxing and assembly of all equipment, place items according to provided CAD drawings and architectural floor plans, and arrange for off-site disposal of all debris and packaging materials. Sealed bids are due no later than 2:00 p.m. on March 31, 2026, at the CCSD Business Department office located at 4781 Hereford Farm Road, Evans, Georgia 30809, with an estimated contract award before the end of April. Evaluation criteria are weighted as follows: pricing (30 percent), value-add considerations (20 percent), success with previous school system projects (20 percent), adherence to RFP requirements (15 percent), and proposal quality (15 percent). Bidders must submit one original and one copy of all required documents including the bid input form, certification and acceptance form, minimum three business references, bid parameter worksheet, warranty information, and detailed pricing on a fixed-price, FOB Destination basis; bids may be submitted via email to Hudson.Chandler@ccboe.net with a maximum file size of 18 megabytes. Amendment 1 to the solicitation, posted March 4, 2026, addressed 23 vendor questions and clarified specifications including confirmation of 12-gauge steel specifications, equipment quantity requirements specific to each school, soft-style medicine ball requirements, and the permissibility of equipment substitutions provided they are clearly identified as alternates with detailed specifications.

The solicitation documents contain no disclosed set-aside designations, disadvantaged enterprise restrictions, or incumbent vendor information. The CCSD reserves the right to award a single contract on an "all or nothing" basis to one bidder, and bidders are permitted to submit multiple proposals with flexibility in delivery method, including in-person quote delivery. The district may request product samples at no charge prior to or immediately after contract award. Bid offers remain valid for 45 days from the RFP due date unless otherwise specified. The CCSD has indicated that logos from both school websites are available for customization on racks, benches, and plates if vendors can accommodate such customization, provided the district supplies graphics in vector file format. No specific funding sources, budget ranges, or award values are disclosed in the available solicitation documents; however, the scope and specification of equipment across two comprehensive weight room installations suggests a substantial contract value. Installation is requested to occur as early in the summer as possible following award, with vendors required to provide estimated delivery timelines in terms of days after contract award.